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Subject: Emergency TC meeting tomorrow?
OK, if we want to have the DITA 1.2 spec voted on by OASIS in
November, we need to do the following: 1. Have an
emergency TC meeting tomorrow, at which we rescind our motion for a 15-day
review; request that OASIS sets up a ballot for us to approve a committee
specification and submit the committee specification to OASIS for consideration
as an OASIS standard. 2. Provide
Mary McRae with three statements of use tomorrow. Mary McRae will then expedite
our request and set up the ballot to run Thursday, 7 November 2010 –
Wednesday 13 November 2010. 3. Get all
supporting materials to Mary by the October 15th deadline; she will
work with us to ensure that the submission is complete and that DITA 1.2 submitted
to OASIS on November 1, for vote November 16-31. Shall we try to do this and get DITA 1.2 out this year? Best
regards, Kris Kristen
James Eberlein l DITA Architect and Technical
Specialist l SDL Structured Content Technologies Division l (t) + 1
(919) 682-2290 l keberlein@sdl.com Please
consider the environment before printing this e-mail From: Mary McRae
[mailto:mary.mcrae@oasis-open.org] Hi Kris, The only other thing you need to have before we
can start the CS ballot is the 3 statements of use. If you can garner those in
the next few hours (I doubt there should be any problem other than people
reading their email) then yes, your schedule works. Just keep me posted so I can be on high alert :) Regards, Mary
On Oct 5, 2010, at 2:00 PM, Kristen Eberlein wrote:
Obviously, I made a finger fumble and typed November in the
second list item; it should be “Thursday,
7 October 2010 – Wednesday 13 October 2010.” Best regards, Kris Kristen James Eberlein l DITA Architect and Technical Specialist l SDL Structured Content Technologies
Division l (t) + 1 (919) 682-2290 l keberlein@sdl.com Please consider the environment before printing this e-mail From: Kristen Eberlein
[mailto:keberlein@sdl.com] Mary, if we want to withdraw our request for a 15-day review and
proceed with a CS approval
and OS submission ballot, what would that entail? Is the following an accurate
lists of necessary steps, and would you be available to help us meet those
milestones? · We
rescind our motion for a 15-day review; request that OASIS sets up a ballot for
us to approve a committee specification and submit the committee specification
to OASIS for consideration as an OASIS standard. (We could set up an emergency
meeting for tomorrow, Wednesday, 6 October to accomplish this, if necessary.) · You
expedite our request and set up the ballot to run Thursday, 7 November 2010
– Wednesday 13 November 2010. · We
have two days to get all supporting materials to you; you work with us to
ensure that the submission is complete. · DITA 1.2 submitted to OASIS
on November 1, for vote November 16-31. Best regards, Kris Kristen James Eberlein l DITA Architect and Technical Specialist l SDL Structured Content Technologies
Division l (t) + 1 (919) 682-2290 l keberlein@sdl.com Please consider the environment before printing this e-mail From: Mary McRae
[mailto:mary.mcrae@oasis-open.org] Hi Michael, Package acceptance is one of the rules. All
specifications must conform to those rules, again, ensuring all OASIS
specifications are uniform in appearance and contain the required content. I am
sorry that the new DITA toolkit processing prepared by the TC did not include
the proper notices statement, but this cannot be taken as a fault of OASIS
staff. I think a four-and-a-half day turnaround (including a weekend) to
move an entire office, including a network, and get the new T1 connections up
and running was almost as good as we could have possibly hoped for. We are just
at the seven day mark with regard to the submission for a 15 day public review
and that includes a reprocessing on the part of the TC. I sincerely appreciate the desire of the TC to move
this as quickly as possible, and we will do everything within our power, and
our rules, to help you meet your goals. Unfortunately, that does not mean
disregarding those rules. I am still hoping to get the public review
announced today, although time is now running short. If the TC wishes to
withdraw that request and feels that there were no substantive changes made and
is instead ready to proceed with CS approval and OS submission ballot, please
let me know asap. All the best, Mary Mary P McRae Director, Standards Development Technical Committee Administrator Member Section Administrator OASIS: Advancing open standards for the information society email: mary.mcrae@oasis-open.org web: www.oasis-open.org twitter: @fiberartisan #oasisopen phone: 1.603.232.9090 Standards are like parachutes: they work best when they're open. On Oct 5, 2010, at 1:00 PM, Michael Priestley wrote:
· (a)
Links to the approved Committee Specification in the TC’s document
repository, and any appropriate supplemental documentation for the
specification, both of which must be written using the OASIS templates. The
specification may not have been changed between its approval as a Committee
Specification and its submission to OASIS for consideration as an OASIS
Standard, except for the changes on the title page and running footer noting
the approval status and date. · (b) The
editable version of all files that are part of the Committee Specification; · (c)
Certification by the TC that all schema and XML instances included in the
specification, whether by inclusion or reference, including fragments of such,
are well formed, and that all expressions are valid; · (d) A clear
English-language summary of the specification; · (e) A
statement regarding the relationship of this specification to similar work of
other OASIS TCs or other standards developing organizations; · (f) The
Statements of Use presented above; · (g) The
beginning and ending dates of the public review(s), a pointer to the
announcement of the public review(s), and a pointer to an account of each of
the comments/issues raised during the public review period(s), along with its
resolution; · (h) An
account of and results of the voting to approve the specification as a
Committee Specification, including the date of the ballot and a pointer to the
ballot; · (i) An
account of or pointer to votes and comments received in any earlier attempts to
standardize substantially the same specification, together with the originating
TC’s response to each comment; · (j) A
pointer to the publicly visible comments archive for the originating TC; · (k) A
pointer to any minority reports delivered by one or more Members who did not
vote in favor of approving the Committee Specification, which report may
include statements regarding why the member voted against the specification or
that the member believes that Substantive Changes were made which have not gone
through public review; or certification by the Chair that no minority reports
exist. · The above submission
must be made by the 15th of any month to the TC Administrator, who shall have
until the end of the month to complete administrative processing and checking
for completeness and correctness of the submission. If the submission is
incomplete it shall be rejected but may be resubmitted at a later time. · The TC Administrator
shall submit the proposal to the OASIS Membership by the first day of the
following month. The first 15 days of that month shall be used by the
membership to familiarize themselves with the submission. Voting shall start on
the 16th of the month. The voting representatives of those OASIS Organizational
Members who were members at the beginning of the familiarization period are
eligible to vote, and must cast their ballots by the end of the month. The new rules introduce the following changes (as
well as others): · There is no longer a
fixed timeline requiring submissions to be made by the 15th of the month;
submissions may be made at any time. · No familiarization
period is required prior to a vote by OASIS membership.
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