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Subject: Re: [dita] DITA TC meeting tomorrow (Wednesday)?
I am free between 10 and noon CDT and after 1:30 CDT. Cheers, E. On 10/5/10 2:22 PM, "Bruce Nevin (bnevin)" <bnevin@cisco.com> wrote: > Kris, > > It seems plain that this is what we need to do. > > If we need a meeting in order to rescind the 15-day review and make the > request for a ballot, I can shift anything in my schedule tomorrow except one > meeting 4-5pm ET, and another 7-9pm ET. The resolution for a 15-day review was > in the 9/28 meeting. > > /B > >> >> >> >> From: Mary McRae [mailto:mary.mcrae@oasis-open.org] >> Sent: Tuesday, October 05, 2010 2:56 PM >> Cc: Michael Priestley; dita@lists.oasis-open.org; Don Day (LbW) >> Subject: >> >> >> Hi Kris, >> >> >> The only other thing you need to have before we can start the CS ballot is >> the 3 statements of use. If you can garner those in the next few hours (I >> doubt there should be any problem other than people reading their email) >> then >> yes, your schedule works. >> >> >> >> Just keep me posted so I can be on high alert :) >> >> >> >> Regards, >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> Mary >> >> >> >> >> >> On Oct 5, 2010, at 2:00 PM, Kristen Eberlein wrote: >> >> >>> >>> >>> >>> Obviously, I made a finger fumble and typed November in the second list >>> item; it should be ³Thursday, 7 October 2010 Wednesday 13 October 2010.² >>> >>> >>> Best regards, >>> >>> Kris >>> >>> Kristen James Eberlein l DITA Architect and Technical Specialist l SDL >>> Structured Content Technologies Division l (t) + 1 (919) 682-2290 l >>> keberlein@sdl.com <mailto:kduffy@sdl.comI> >>> >>> <image001.jpg> <http://www.sdl.com/> >>> >>> Please consider the environment before printing this e-mail >>> >>> >>> >>> >>> From: Kristen Eberlein [mailto:keberlein@sdl.com] >>> Sent: Tuesday, October 05, 2010 1:54 PM >>> To: Mary McRae; Michael Priestley >>> Cc: dita@lists.oasis-open.org; Don Day (LbW) >>> Subject: RE: [dita] Changes in OASIS TC processes and when we can send the >>> DITA 1.2 spec to OASIS for a vote >>> >>> >>> Mary, if we want to withdraw our request for a 15-day review and proceed >>> with a CS approval and OS submission ballot, what would that entail? Is >>> the >>> following an accurate lists of necessary steps, and would you be available >>> to help us meet those milestones? >>> >>> >>> · We rescind our motion for a 15-day review; request that OASIS >>> sets >>> up a ballot for us to approve a committee specification and submit the >>> committee specification to OASIS for consideration as an OASIS standard. >>> (We >>> could set up an emergency meeting for tomorrow, Wednesday, 6 October to >>> accomplish this, if necessary.) >>> >>> · You expedite our request and set up the ballot to run Thursday, 7 >>> November 2010 Wednesday 13 November 2010. >>> >>> · We have two days to get all supporting materials to you; you work >>> with us to ensure that the submission is complete. >>> >>> · DITA 1.2 submitted to OASIS on November 1, for vote November >>> 16-31. >>> >>> >>> >>> Best regards, >>> >>> Kris >>> >>> Kristen James Eberlein l DITA Architect and Technical Specialist l SDL >>> Structured Content Technologies Division l (t) + 1 (919) 682-2290 l >>> keberlein@sdl.com <mailto:kduffy@sdl.comI> >>> >>> <image001.jpg> <http://www.sdl.com/> >>> >>> Please consider the environment before printing this e-mail >>> >>> >>> >>> >>> From: Mary McRae [mailto:mary.mcrae@oasis-open.org] >>> Sent: Tuesday, October 05, 2010 1:50 PM >>> To: Michael Priestley >>> Cc: dita@lists.oasis-open.org; Don Day (LbW); Kristen Eberlein >>> Subject: Re: [dita] Changes in OASIS TC processes and when we can send the >>> DITA 1.2 spec to OASIS for a vote >>> >>> >>> Hi Michael, >>> >>> >>> >>> >>> Package acceptance is one of the rules. All specifications must conform to >>> those rules, again, ensuring all OASIS specifications are uniform in >>> appearance and contain the required content. I am sorry that the new DITA >>> toolkit processing prepared by the TC did not include the proper notices >>> statement, but this cannot be taken as a fault of OASIS staff. I think a >>> four-and-a-half day turnaround (including a weekend) to move an entire >>> office, including a network, and get the new T1 connections up and running >>> was almost as good as we could have possibly hoped for. We are just at the >>> seven day mark with regard to the submission for a 15 day public review and >>> that includes a reprocessing on the part of the TC. >>> >>> >>> >>> >>> I sincerely appreciate the desire of the TC to move this as quickly as >>> possible, and we will do everything within our power, and our rules, to help >>> you meet your goals. Unfortunately, that does not mean disregarding those >>> rules. >>> >>> >>> >>> >>> I am still hoping to get the public review announced today, although time >>> is now running short. If the TC wishes to withdraw that request and feels >>> that there were no substantive changes made and is instead ready to proceed >>> with CS approval and OS submission ballot, please let me know asap. >>> >>> >>> >>> >>> All the best, >>> >>> >>> >>> >>> Mary >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> Mary P McRae >>> >>> >>> Director, Standards Development >>> >>> >>> Technical Committee Administrator >>> >>> >>> Member Section Administrator >>> >>> >>> OASIS: Advancing open standards for the information society >>> >>> >>> email: mary.mcrae@oasis-open.org >>> >>> >>> web: www.oasis-open.org <http://www.oasis-open.org> >>> >>> >>> twitter: @fiberartisan #oasisopen >>> >>> >>> phone: 1.603.232.9090 >>> >>> >>> >>> >>> Standards are like parachutes: they work best when they're open. >>> >>> >>> >>> >>> >>> >>> >>> On Oct 5, 2010, at 1:00 PM, Michael Priestley wrote: >>> >>> >>> >>> >>> Hi Mary, >>> >>>>> We have rules to ensure that each and every Technical Committee follows >>>> the same process and there is no favoritism. "Bending" the rules in effect >>>> breaks them and renders them useless. >>> >>> I can appreciate this, but it sucks when our spec is pushed out to another >>> year (!) because of OASIS problems with servers and package acceptance. I >>> feel like our TC is being penalized for OASIS process and technology >>> problems. >>> >>> Michael Priestley, Senior Technical Staff Member (STSM) >>> Lead IBM DITA Architect >>> mpriestl@ca.ibm.com >>> http://dita.xml.org/blog/25 <http://dita.xml.org/blog/25> >>> >>> From: >>> Mary McRae <mary.mcrae@oasis-open.org> >>> >>> To: >>> Michael Priestley/Toronto/IBM@IBMCA >>> >>> Cc: >>> dita@lists.oasis-open.org, "Don Day (LbW)" <donday@learningbywrote.com>, >>> Kristen Eberlein <keberlein@sdl.com> >>> >>> Date: >>> 10/05/2010 12:52 PM >>> >>> Subject: >>> Re: [dita] Changes in OASIS TC processes and when we can send the DITA >>> 1.2 >>> spec to OASIS for a vote >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> Hi Michael, >>> >>> Answers inline. >>> >>> Mary >>> On Oct 5, 2010, at 12:22 PM, Michael Priestley wrote: >>> >>> >>> Hi Mary, >>> >>> We missed the deadline by only a few days, which is really unfortunate >>> since >>> it pushes us over a full month. >>> >>> There are still additional ballots to be held before the submission can >>> take >>> place. Post review, two ballots (which can run concurrently): approval as >>> CS, and agreement to submit for OS ballot. Those are both 7 day ballots and >>> again, like most TC Admin requests, have an SLA of 7 days. We shoot for >>> less, but that needs to be built into your timetable. >>> >>> Is there any room for expediting any of the following: >>> >>> - the current 15-day public review - is it really required? >>> That's up to the TC. The rule is that if substantive changes are made, an >>> additional 15-day review is required. If no further review is required the >>> TC can agree that no substantive changes were made and request the CS/OS >>> ballots to be initiated. Depending on when the next TC meeting is that may >>> still not be completed in time for a 15 Oct deadline. Don't forget you also >>> need your statements of use. >>> >>> - the submission for voting - does it need to wait till Nov 15th, or could >>> it be submitted earlier, per the new process? >>> to follow the new process you would need to instead have the 60-day >>> Candidate OASIS Standard review. >>> >>> - the 15-day familiarization period - is that absolutely required, or could >>> it be waived, per the new process? >>> see above. >>> >>> >>> I urge everyone to read the new TC Process. It's an either/or - current >>> section 3.4 or new section 3.4. New section 3.4 includes statements of use >>> explicitly referring to the Committee Specification, a 60-day review, and >>> further confirmation before proceeding with OS ballot. >>> >>> We have rules to ensure that each and every Technical Committee follows the >>> same process and there is no favoritism. "Bending" the rules in effect >>> breaks them and renders them useless. >>> >>> >>> >>> Any of those options would get us back into a November timeframe for the >>> vote. >>> >>> Michael Priestley, Senior Technical Staff Member (STSM) >>> Lead IBM DITA Architect >>> mpriestl@ca.ibm.com <mailto:mpriestl@ca.ibm.com> >>> http://dita.xml.org/blog/25 <http://dita.xml.org/blog/25> >>> >>> From: >>> Mary McRae <mary.mcrae@oasis-open.org <mailto:mary.mcrae@oasis-open.org> >>> > >>> >>> To: >>> Michael Priestley/Toronto/IBM@IBMCA >>> >>> Cc: >>> dita@lists.oasis-open.org <mailto:dita@lists.oasis-open.org> , "Don Day >>> (LbW)" <donday@learningbywrote.com <mailto:donday@learningbywrote.com> >, >>> Kristen Eberlein <keberlein@sdl.com <mailto:keberlein@sdl.com> > >>> >>> Date: >>> 10/05/2010 11:52 AM >>> >>> Subject: >>> Re: [dita] Changes in OASIS TC processes and when we can send the DITA >>> 1.2 >>> spec to OASIS for a vote >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> Hi Michael, >>> >>> You would need to submit by 15 Oct for a November vote; that can't happen >>> since you'll still be out for public review. I agree and typically advise >>> against December votes, however WebCGM has done it and passed so we know >>> it's possible, and certainly DITA has a much larger following than WebCGM. >>> >>> Regards, >>> >>> Mary >>> >>> >>> >>> >>> On Oct 5, 2010, at 11:32 AM, Michael Priestley wrote: >>> >>> >>> Hi Mary, >>> >>> I think we're really looking for a standard in 2010. My one concern is that >>> a December vote would be hard to get numbers for. >>> >>> Is there any way to move up the process to allow a vote in November? >>> >>> Michael Priestley, Senior Technical Staff Member (STSM) >>> Lead IBM DITA Architect >>> mpriestl@ca.ibm.com <mailto:mpriestl@ca.ibm.com> >>> http://dita.xml.org/blog/25 <http://dita.xml.org/blog/25> >>> >>> From: >>> Mary McRae <mary.mcrae@oasis-open.org <mailto:mary.mcrae@oasis-open.org> >>> > >>> >>> To: >>> Kristen Eberlein <keberlein@sdl.com <mailto:keberlein@sdl.com> > >>> >>> Cc: >>> "Don Day (LbW)" <donday@learningbywrote.com >>> <mailto:donday@learningbywrote.com> >, <dita@lists.oasis-open.org >>> <mailto:dita@lists.oasis-open.org> > >>> >>> Date: >>> 10/05/2010 11:18 AM >>> >>> Subject: >>> Re: [dita] Changes in OASIS TC processes and when we can send the DITA >>> 1.2 >>> spec to OASIS for a vote >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> Hi everyone, >>> >>> Thanks, Kris, for drawing everyone's attention to the process changes about >>> to take place. I think the TC is well within the timeline to get to ballot >>> in Dec or Jan under the old rules unless another round of changes is >>> anticipated after the public review that is about to be announced. >>> >>> The one point to consider if it's delayed beyond that is that another 60 >>> day >>> public review will be required at the new Candidate OASIS Standard stage. >>> >>> I am planning to come to each TC meeting for a quick review of the changes >>> and to answer any questions and will be sending a message later in the week >>> requesting a 15-min time slot. >>> >>> Regards, >>> >>> Mary >>> >>> >>> >>> >>> On Oct 5, 2010, at 10:30 AM, Kristen Eberlein wrote: >>> >>> Hi, Don and the rest of the DITA TC. >>> >>> I have an additional item that I think should move to the front of the >>> agenda for todayıs meeting. It concerns changes in TC rules and when we >>> anticipate being able to get the DITA 1.2 spec out for an OASIS vote. (I >>> also think that we need to work on the items that must be submitted to Mary >>> at the same time as the request for an OASIS vote; see items highlighted in >>> red below.) >>> >>> Will we potentially be able to send the DITA 1.2 spec out for a vote in >>> 2010, or will it need to happen in 2011? >>> >>> Under the old rules, the following conditions apply, which would mean that >>> the earliest an OASIS vote could occur is December 16-31. >>> >>> · The DITA TC can approve a committee specification no sooner than >>> seven days after a public review ends. The vote is by ballot that OASIS >>> administration sets up. The TC can simultaneously request to submit the >>> Committee Specification to the Membership of OASIS for consideration as an >>> OASIS Standard. >>> · Upon resolution of the TC to submit the specification for >>> consideration as an OASIS standard, the TC submits the following items >>> (copied verbatim) to the TC Administrator: >>> >>> >>> · (a) Links to the approved Committee Specification in the TCıs >>> document repository, and any appropriate supplemental documentation for the >>> specification, both of which must be written using the OASIS templates. The >>> specification may not have been changed between its approval as a Committee >>> Specification and its submission to OASIS for consideration as an OASIS >>> Standard, except for the changes on the title page and running footer noting >>> the approval status and date. >>> >>> >>> · (b) The editable version of all files that are part of the >>> Committee Specification; >>> >>> >>> · (c) Certification by the TC that all schema and XML instances >>> included in the specification, whether by inclusion or reference, including >>> fragments of such, are well formed, and that all expressions are valid; >>> >>> >>> · (d) A clear English-language summary of the specification; >>> >>> >>> · (e) A statement regarding the relationship of this specification >>> to similar work of other OASIS TCs or other standards developing >>> organizations; >>> >>> >>> · (f) The Statements of Use presented above; >>> >>> >>> · (g) The beginning and ending dates of the public review(s), a >>> pointer to the announcement of the public review(s), and a pointer to an >>> account of each of the comments/issues raised during the public review >>> period(s), along with its resolution; >>> >>> >>> · (h) An account of and results of the voting to approve the >>> specification as a Committee Specification, including the date of the >>> ballot >>> and a pointer to the ballot; >>> >>> >>> · (i) An account of or pointer to votes and comments received in >>> any >>> earlier attempts to standardize substantially the same specification, >>> together with the originating TCıs response to each comment; >>> >>> >>> · (j) A pointer to the publicly visible comments archive for the >>> originating TC; >>> >>> >>> · (k) A pointer to any minority reports delivered by one or more >>> Members who did not vote in favor of approving the Committee Specification, >>> which report may include statements regarding why the member voted against >>> the specification or that the member believes that Substantive Changes were >>> made which have not gone through public review; or certification by the >>> Chair that no minority reports exist. >>> >>> >>> · The above submission must be made by the 15th of any month to the >>> TC Administrator, who shall have until the end of the month to complete >>> administrative processing and checking for completeness and correctness of >>> the submission. If the submission is incomplete it shall be rejected but >>> may >>> be resubmitted at a later time. >>> >>> >>> · The TC Administrator shall submit the proposal to the OASIS >>> Membership by the first day of the following month. The first 15 days of >>> that month shall be used by the membership to familiarize themselves with >>> the submission. Voting shall start on the 16th of the month. The voting >>> representatives of those OASIS Organizational Members who were members at >>> the beginning of the familiarization period are eligible to vote, and must >>> cast their ballots by the end of the month. >>> >>> >>> The new rules introduce the following changes (as well as others): >>> >>> >>> · There is no longer a fixed timeline requiring submissions to be >>> made by the 15th of the month; submissions may be made at any time. >>> >>> >>> · No familiarization period is required prior to a vote by OASIS >>> membership. >>> Best regards, >>> Kris >>> Kristen James Eberlein l DITA Architect and Technical Specialist l SDL >>> Structured Content Technologies Division l (t) + 1 (919) 682-2290 l >>> keberlein@sdl.com <mailto:kduffy@sdl.comI> >>> <image001.jpg> <http://www.sdl.com/> >>> Please consider the environment before printing this e-mail >>> >>> From: Don Day (LbW) [mailto:donday@learningbywrote.com >>> <mailto:donday@learningbywrote.com> ] >>> Sent: Tuesday, October 05, 2010 8:48 AM >>> To: mary.mcrae@oasis-open.org <mailto:mary.mcrae@oasis-open.org> ; >>> kim.goolsby@oasis-open.org <mailto:kim.goolsby@oasis-open.org> >>> Cc: dita@lists.oasis-open.org <mailto:dita@lists.oasis-open.org> ; Kristen >>> Eberlein >>> Subject: Re: [dita] When will the 15-day review be announced >>> >>> Hi. I'm bumping this request in hopes that I can provide the DITA TC with >>> an >>> outlook at our meeting coming up later this morning. Given that the >>> requested changes were timely effected due to prioritized turnaround on our >>> end, I thought it would be considerate to get a sooner response. >>> -- >>> Don Day >>> Chair, OASIS DITA Technical Committee >>> >>> On 9/30/2010 1:33 PM, Kristen Eberlein wrote: >>> Hi, Mary and Kim. >>> >>> When will the 15-day review be announced? >>> Best regards, >>> Kris >>> Kristen James Eberlein l DITA Architect and Technical Specialist l SDL >>> Structured Content Technologies Division l (t) + 1 (919) 682-2290 l >>> keberlein@sdl.com <mailto:kduffy@sdl.comI> >>> <image001.jpg> <http://www.sdl.com/> >>> Please consider the environment before printing this e-mail >>> >>> From: Kristen Eberlein [mailto:keberlein@sdl.com <mailto:keberlein@sdl.com> >>> ] >>> Sent: Thursday, September 30, 2010 8:05 AM >>> To: Kim Goolsby; Mary McRae >>> Cc: dita@lists.oasis-open.org <mailto:dita@lists.oasis-open.org> >>> Subject: RE: [dita] Changes required to submitted document - Darwin >>> Information Typing Architecture (DITA) Version 1.2 >>> >>> Many thanks, Kim! >>> Best regards, >>> Kris >>> Kristen James Eberlein l DITA Architect and Technical Specialist l SDL >>> Structured Content Technologies Division l (t) + 1 (919) 682-2290 l >>> keberlein@sdl.com <mailto:kduffy@sdl.comI> >>> <image001.jpg> <http://www.sdl.com/> >>> Please consider the environment before printing this e-mail >>> >>> From: Kim Goolsby [mailto:kim.goolsby@oasis-open.org >>> <mailto:kim.goolsby@oasis-open.org> ] >>> Sent: Thursday, September 30, 2010 7:26 AM >>> To: Mary McRae >>> Cc: Kristen Eberlein; dita@lists.oasis-open.org >>> <mailto:dita@lists.oasis-open.org> >>> Subject: Re: [dita] Changes required to submitted document - Darwin >>> Information Typing Architecture (DITA) Version 1.2 >>> >>> Hi all, >>> >>> I'll upload the spec this morning. I am so glad this is resolved! >>> >>> Best, >>> Kim >>> On Wed, Sep 29, 2010 at 11:55 PM, Mary McRae <mary.mcrae@oasis-open.org> >>> wrote: >>> (one more time, sorry) >>> >>> And my apologies to Kim for trying to answer too many questions at once and >>> not paying close attention to the matter at hand. >>> >>> Mary >>> >>> On Wed, Sep 29, 2010 at 11:10 PM, Mary McRae <mary.mcrae@oasis-open.org> >>> wrote: >>> Hi Kristen, >>> >>> Yes, that's fine since you have the separate change log; while the blank >>> page isn't perfect, it doesn't harm or detract in any way. >>> >>> Regards, >>> >>> Mary >>> >>> >>> >>> On Sep 29, 2010, at 1:44 PM, Kristen Eberlein wrote: >>> >>> Hi, Kim. >>> >>> 1. Since the ³Revision history² was indicated as optional in the >>> OASIS template, we decided to omit it from our committee drafts. Therefore >>> we do not want to reintroduce it at this point. >>> 2. I can delete page 1237 from the PDF output. However, all the >>> pages >>> will continue to be marked with ³Page x of 1237.² I think retaining the >>> blank page is better. >>> >>> Thoughts? I very much appreciate your help with this matter. >>> Best regards, >>> Kris >>> Kristen James Eberlein l DITA Architect and Technical Specialist l SDL >>> Structured Content Technologies Division l (t) + 1 (919) 682-2290 l >>> keberlein@sdl.com <mailto:kduffy@sdl.comI> >>> <image001.jpg> <http://www.sdl.com/> >>> Please consider the environment before printing this e-mail >>> >>> From: Kim Goolsby [mailto:kim.goolsby@oasis-open.org >>> <mailto:kim.goolsby@oasis-open.org> ] >>> Sent: Wednesday, September 29, 2010 12:42 PM >>> To: dita@lists.oasis-open.org <mailto:dita@lists.oasis-open.org> >>> Cc: mary.mcrae >>> Subject: [dita] Changes required to submitted document - Darwin Information >>> Typing Architecture (DITA) Version 1.2 >>> >>> TCADMIN-243 <http://tools.oasis-open.org/issues/browse/TCADMIN-243> >>> >>> Please make the following change: >>> >>> 1. Please add a 'Revision History' appendix to this document. >>> 2. Looking at the pdf, there is an empty page 1237 at the end of the >>> document. I suggest removing this. >>> >>> Thank you, >>> Kim >>> >>> -- >>> Kim Goolsby >>> Publications Specialist >>> OASIS Open: Advancing open standards for the information society >>> email: kim.goolsby@oasis-open.org <mailto:kim.goolsby@oasis-open.org> >>> web: www.oasis-open.org <http://www.oasis-open.org/> >>> phone: 1.734.223.6890 >>> >>> >>> >>> -- >>> Mary P McRae >>> OASIS >>> Director, Standards Development >>> TC Administrator >>> Member Section Administrator >>> OASIS: Advancing open standards for the information society >>> email: mary.mcrae@oasis-open.org >>> phone: 603.232.9090 >>> >>> >>> >>> >>> -- >>> Kim Goolsby >>> Publications Specialist >>> OASIS Open: Advancing open standards for the information society >>> email: kim.goolsby@oasis-open.org <mailto:kim.goolsby@oasis-open.org> >>> web: www.oasis-open.org <http://www.oasis-open.org/> >>> phone: 1.734.223.6890 >>> >>> >>> >>> >>> >>> >>> -- Eliot Kimber Senior Solutions Architect "Bringing Strategy, Content, and Technology Together" Main: 512.554.9368 www.reallysi.com www.rsuitecms.com
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