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Subject: RE: [legalxml-courtfiling] Information to be tagged for redaction
XML enabled authoring tools provide functionality to support the attorney's requirement to redact data... we are in this arena in our work at DOJ/EOUSA. there is a need to implement business processes as well... here is further comment as promised by me in Utah... from the practitioner point of view... per our Electronic Case Filing Project legal advisor: there should be a comprehensive agreed upon definition on what constitutes account numbers and that may have to be broken because some may need to be revealed under limited circumstances beyond counsel etc and probably may need to include credit reports. The list should include birth dates and mother's maiden name. For victims it should include victims family members as well for all of the same information and for law enforcement there should be tags for undercover and cooperators. i attach a draft working document that provides additional feedback on this topic of what data should be tagged for redaction.... these are the preliminary data requirements that we have from our attorneys complying with court notices.... all relates to court filings or case documents on the attorney's desk this is our work on the subject to date diane -----Original Message----- From: Benjamin T. Wilson [mailto:ben.wilson@xcera.net] Sent: Wednesday, July 17, 2002 5:25 PM To: Lewis, Diane; Lin, Meng-chun; 'John M. Greacen'; 'Bergeron, Donald L. (LNG)'; 'jik'; 'Larry Webster'; 'Mary Campbell McQueen'; 'Mohyeddin Abdulaziz'; 'Robin Gibson'; 'Rolly Chambers'; 'Terrie Bousquin'; 'Eddie OBrien'; 'Roger Winters'; 'Gregory W. Arnold'; 'Dr. Laurence Leff'; 'John Messing'; 'Allen Jensen'; 'Rory Perry'; 'Ron.Beach'; 'moira.rowley'; 'Dwight R Daniels'; 'Ron Bowmaster'; 'Charles Gilliam'; 'aerts'; 'jeromeb'; 'tbrown'; 'tom.clarke'; 'bruce.gitlin'; 'dagoodwi'; 'roger'; 'wjohnsto'; 'pkasselman'; 'Catherine.Krause'; 'manoj'; 'gary.pinder'; 'gpoindexter'; 'dpowell'; 'ssansom'; 'tjsmith'; 'steve.spohn'; 'steven.taylor'; 'kthotti'; 'swood'; 'Mark S. Yuan'; 'Robert DeFilippis'; 'John Ruegg'; 'John McClure'; /DDV=legalxml-courtfiling@lists.oasis-open.org/DDT=RFC-822/O=INETGW/P=GO V+DOJ/A=TELEMAIL/C=US/ Subject: RE: [legalxml-courtfiling] Information to be tagged for redaction FYI and for what it's worth - I did a little googling, and New Mexico's federal court (http://www.nmcourt.fed.us/bkdocs/lackpriv.pdf), consistent with the Report of the Judicial Conference of the United States (http://www.privacy.uscourts.gov/Policy.htm) (that certain "personal data identifiers" - Social Security numbers, dates of birth, financial account numbers and names of minor children- be modified or partially redacted by litigants), says the following regarding redaction: Redacting means the careful editing of a document to remove confidential material; on paper, the material is usually "blacked out" with a marker. Personal identifiers: a. Social Security numbers. If an individual?s social security number must be included in a pleading, only the last four digits of that number should be used. b. Names of minor children. If the involvement of a minor child must be mentioned, only the initials of that child should be used. c. Dates of birth. If an individual?s date of birth must be included in a pleading, only the year should be used. d. Financial account numbers. If financial account numbers are relevant, only the last four digits of these numbers should be used. However, as the web site for the Bankruptcy Court for the Eastern District of California (http://www.caeb.uscourts.gov/data/pubnotices/not_re_privacy_elec_Avail. pdf) notes, until bankruptcy law/rules are amended, the full social security number / employer identification number is required in the title of the case (caption). I take this to mean that it is the responsibility of the attorney and litigants (and not the technology/XML) to redact personal data identifiers. -----Original Message----- From: Lewis, Diane [mailto:Diane.Lewis@usdoj.gov] Sent: Tuesday, July 16, 2002 8:18 PM To: Lin, Meng-chun; 'John M. Greacen'; 'Bergeron, Donald L. (LNG)'; 'jik'; 'Larry Webster'; 'Mary Campbell McQueen'; 'Mohyeddin Abdulaziz'; 'Robin Gibson'; 'Rolly Chambers'; 'Terrie Bousquin'; 'Eddie OBrien'; 'Roger Winters'; 'Gregory W. Arnold'; 'Dr. Laurence Leff'; 'John Messing'; 'Allen Jensen'; 'Rory Perry'; 'Ron.Beach'; 'moira.rowley'; 'Dwight R Daniels'; 'Ron Bowmaster'; 'Karl F. Best'; 'Benjamin T. Wilson'; 'Charles Gilliam'; 'aerts'; 'jeromeb'; 'tbrown'; 'tom.clarke'; 'bruce.gitlin'; 'dagoodwi'; 'roger'; 'wjohnsto'; 'pkasselman'; 'Catherine.Krause'; 'manoj'; 'gary.pinder'; 'gpoindexter'; 'dpowell'; 'ssansom'; 'tjsmith'; 'steve.spohn'; 'steven.taylor'; 'kthotti'; 'swood'; 'Mark S. Yuan'; 'Robert DeFilippis'; 'John Ruegg'; 'John McClure'; legalxml-courtfiling@lists.oasis-open.org Subject: RE: [legalxml-courtfiling] Information to be tagged for redaction John, i owe you a list of data elements that we have identified... don't think i was in Las Vegas when the list you provide was discussed... i know in Salt Lake City i promised a list that was identified initially from discussions with our DOJ/USAO ECF workgroup attorneys... tomorrow 7/18 i will have our project legal advisor look over the list below and provide comment from Assistant US attorney (AUSA)perspective as well as our draft list of elements. note that some US courts have already implemented redaction procedures both for paper and electronic data .. the wording is unclear as to what specific elements are not releasable... as you can imagine the AUSAs have many concerns more tomorrow 7/18 on this topic... dl -----Original Message----- From: John M. Greacen [mailto:john@greacen.net] Sent: Tuesday, July 16, 2002 7:33 PM To: Lewis, Diane; Lin, Meng-chun; Bergeron, Donald L. (LNG); jik; Larry Webster; Mary Campbell McQueen; Mohyeddin Abdulaziz; Robin Gibson; Rolly Chambers; Terrie Bousquin; Eddie OBrien; Roger Winters; Gregory W. Arnold; Dr. Laurence Leff; John Messing; Allen Jensen; Rory Perry; Ron.Beach; moira.rowley; Dwight R Daniels; john; Ron Bowmaster; Karl F. Best; Benjamin T. Wilson; Charles Gilliam; aerts; jeromeb; tbrown; tom.clarke; bruce.gitlin; dagoodwi; roger; wjohnsto; pkasselman; Catherine.Krause; manoj; gary.pinder; gpoindexter; dpowell; ssansom; tjsmith; steve.spohn; steven.taylor; kthotti; swood; Mark S. Yuan; Robert DeFilippis; John Ruegg; John McClure; Court Filing List Subject: [legalxml-courtfiling] Information to be tagged for redaction In Las Vegas, Diane Lewis and I agreed to post a list of candidate data elements that could be included in the Court Document 1.1 specification for use in redacting information from court documents when they are made available to the public. The following is a list drawn from a work product developed by a committee of the Conference of Chief Justices and Conference of State Court Administrators on Public Access to Court Records. The data elements are examples from the document of data that appears in court records that should not, in particular situations, be released to the public. Hence, this would be an ideal application for XML tagging. Data could be present for some uses and suppressed for others, with an application looking for the particular tags associated with the information to be suppressed. The data elements are: ? Name, address, telephone number, e-mail address, or place of employment and other contact information for victims (not including defendants) in domestic violence, stalking, sexual assault, and civil protection order proceedings; ? Name, address, telephone number and other contact information for victims in criminal cases; ? Name, address, telephone number and other contact information for witnesses (other than law enforcement witnesses) in criminal, domestic violence, sexual assault, stalking, and civil protection order cases; ? Name, address or telephone number of informants in criminal cases; ? Name, address or telephone number of potential or sworn jurors in a criminal case; ? Social security number; ? Account number of specific assets, liabilities, accounts, credit cards, and PINs; ? Medical or mental health records, including examination, diagnosis, evaluation, or treatment records; ? Name and address of a minor child; ? Psychological evaluations of a party, for example regarding competency to stand trial; ? Child custody evaluations in family law or juvenile dependency (abuse and neglect) actions; ? Description or analysis of a person?s DNA or genetic material, or biometric identifiers; ? Proprietary business information such as trade secrets, customer lists, etc. ? Statements of disability (such as in applications for accommodations under the Americans with Disabilities Act); ? Address and telephone number of litigants in cases The CCJ/COSCA document also identifies document types that should be suppressible and photographs and physical evidence that should be suppressible. In my view, the document types are handled by the Electronic Court Filing 1.1 specification which provides a confidentiality option for any document or data element. I believe that photographs and physical evidence fall outside our purview, as do official court reporter notes. Diane, I invite your additional contributions. Mo, Rolly and John, I hope this proves helpful in following up on this issue from the Salt Lake meeting. Of all the specific data element tagging that could be useful, this list of items to be tagged for possible redaction is -- in my personal view --of the highest current importance. -- John M. Greacen Greacen Associates, LLC. 18 Fairly Road Santa Fe, NM 87507 505-471-0203 ---------------------------------------------------------------- To subscribe or unsubscribe from this elist use the subscription manager: <http://lists.oasis-open.org/ob/adm.pl>
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