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Subject: Controlled Vocabulary
Michael and Friends, I have compared RFC 2119 and Annex H of the ISO Directives and prepared the following mapping: MUST/SHALL RFC 2119: These as synonyms, that is they mean the same thing and may be used interchangably without loss of precision. Or, in the words of RFC 2119: 1. MUST This word, or the terms "REQUIRED" or "SHALL", mean that the definition is an absolute requirement of the specification. Compare that to SHALL in ISO Annex H (MUST is not given as an alternative): "The verbal forms shown in Table H.1 shall be used to indicate requirements strictly to be followed in order to conform to the document and from which no deviation is permitted." Table H. 1 lists shall with the following alternative phrasing for use in different contexts: is to is required to it is required that has to only … is permitted it is necessary Conclusion: We can change MUST to shall without loss of meaning or changing the meaning of the use of MUST/SHALL in ODF. MUST NOT/SHALL NOT: RFC 2119: Again, these are synonyms. In the words of RFC 2119: 2. MUST NOT This phrase, or the phrase "SHALL NOT", mean that the definition is an absolute prohibition of the specification. Compare that to "shall not" (must not is not an alternative) in ISO Annex H: Same header, and provides the following alternative forms for shall not: is not allowed [permitted] [acceptable] [permissible] is required to be not is required that … be not is not to be Conclusion: We can change MUST NOT to shall not without loss of meaning or changing the meaning of the use of MUST NOT/SHALL NOT in ODF. BTW, a footnote in Annex H notes the following reason to avoid the use of "must" for "shall": "Do not use “must” as an alternative for “shall”. (This will avoid any confusion between the requirements of a document and external statutory obligations.)" SHOULD/RECOMMENDED: RFC 2119 provides: 3. SHOULD This word, or the adjective "RECOMMENDED", mean that there may exist valid reasons in particular circumstances to ignore a particular item, but the full implications must be understood and carefully weighed before choosing a different course. ISO Directives, Annex H says (for should/should not): The verbal forms shown in Table H.2 shall be used to indicate that among several possibilities one is recommended as particularly suitable, without mentioning or excluding others, or that a certain course of action is preferred but not necessarily required, or that (in the negative form) a certain possibility or course of action is deprecated but not prohibited. Conclusion: Recommended can be changed to should (4 occurrences, see my earlier summary) and reference made to Annex H without loss or changing of the meaning used for should/recommended in ODF. SHOULD NOT: RFC 2119: 4. SHOULD NOT This phrase, or the phrase "NOT RECOMMENDED" mean that there may exist valid reasons in particular circumstances when the particular behavior is acceptable or even useful, but the full implications should be understood and the case carefully weighed before implementing any behavior described with this label. Conclusion: Same as for should/recommended, no change in meaning. MAY RFC 2119 says: 5. MAY This word, or the adjective "OPTIONAL", mean that an item is truly optional. One vendor may choose to include the item because a particular marketplace requires it or because the vendor feels that it enhances the product while another vendor may omit the same item. An implementation which does not include a particular option MUST be prepared to interoperate with another implementation which does include the option, though perhaps with reduced functionality. In the same vein an implementation which does include a particular option MUST be prepared to interoperate with another implementation which does not include the option (except, of course, for the feature the option provides.) MAY and OPTIONAL are synonyms (note that OPTIONAL does not appear outside of the terms list in 1.2 Notation) ISO Directives, Annex H says: The verbal forms shown in Table H.3 shall be used to indicate a course of action permissible within the limits of the document. The forms listed there are: may, or is permitted is allowed is permissible Conclusion: Same as MAY as used in ODF so no change in meaning. Note that REQUIRED and OPTIONAL, along with SHALL and SHALL NOT never appear outside of 2.1, Notation. Apologies for not having done this by the numbers sooner. After reviewing the language, I think we will all conclude that we can conform to the ISO Directives usage without changing the meaning of any parts of ODF. (but that is just my opinion, sing out if you disagree). Hope everyone is having a great day! Patrick -- Patrick Durusau Patrick@Durusau.net Chair, V1 - Text Processing: Office and Publishing Systems Interface Co-Editor, ISO 13250, Topic Maps -- Reference Model Member, Text Encoding Initiative Board of Directors, 2003-2005 Topic Maps: Human, not artificial, intelligence at work!
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