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Subject: Re: RE: [ubl-dev] Invoice Type Code
David Thanks for this very helpful answer. I believe we might want to take this up in UBL to introduce this 'officially' as a much needed way to produce a credit note - thanks to Oriol and Sylvia for bringing it to the fore. I do agree with your use of the InvoiceTypeCode to designate a credit note (with typically negative values, though, as you say they could be positive if necessary). I wonder whether it would be best to see that the 1001 codelist is adopted into UBL (via a codelist Schema module - albeit with a subset of the full 1001 TRED codelist). Thanks too to Jean-Luc for confirming the use and role of this codelist. I hope this question can become part of the in-development UBL FAQ. All the best Stephen Green ----- Original Message ----- From: <david.lyon@computergrid.net> To: <ubl-dev@lists.oasis-open.org> Sent: Wednesday, September 08, 2004 12:24 AM Subject: Re: RE: [ubl-dev] Invoice Type Code > Sylvia, > > From my experience in business, I would suggest that corrections are > traditionally sent in the form of a "Credit Note" document. > > Credit note amounts can be negative and positive. > > These are seperate paper documents from the invoice and show > which invoice and have the invoice that they refer > to in their header. > > When the account is totalled in the statement, credit notes, > payments, invoices, journals, are all summed to give the > balance. > > Forgive this if it sounds quite simplistic. > > If there isn't a Credit Note in UBL, I would use the Invoice > document as the base and just change the Invoice Type code. > > David > Also Jean-Luc Champion wrote: ----- Original Message ----- From: Jean-Luc Champion To: ubl-dev@lists.oasis-open.org Sent: Tuesday, September 07, 2004 7:05 PM Subject: RE: [ubl-dev] Invoice Type Code Hi Oriol, 1.- Is there any codelist for the InvoiceTypeCode maintained for an international Agency? There is something similar in EDIFACT but as document name code (Data Element 1001) You can find the complete list of document name code on http://www.unece.org/etrades/download/downmain.htm#edifact Download the last version and in the zip file there a file named UNCL.ZIP (UN Code List) Kind regards, Jean-Luc Champion UN/CEFACT Forum TBG1 Chair -------------------------------------------------------------------------- ------------------------------------------------------------------- This is an abstract: * 1001 Document name code [C] Desc: Code specifying the document name. Repr: an..3 380 Commercial invoice Document/message claiming payment for goods or services supplied under conditions agreed between seller and buyer. 381 Credit note Document/message for providing credit information to the relevant party. 384 Corrected invoice Commercial invoice that includes revised information differing from an earlier submission of the same invoice. 385 Consolidated invoice Commercial invoice that covers multiple transactions involving more than one vendor. 386 Prepayment invoice An invoice to pay amounts for goods and services in advance; these amounts will be subtracted from the final invoice. 387 Hire invoice Document/message for invoicing the hiring of human resources or renting goods or equipment. 388 Tax invoice An invoice for tax purposes. 389 Self-billed invoice An invoice the invoicee is producing instead of the seller. 390 Delcredere invoice An invoice sent to the party paying for a number of buyers. 393 Factored invoice Invoice assigned to a third party for collection. 394 Lease invoice Usage of INVOIC-message for goods in leasing contracts. 395 Consignment invoice Commercial invoice that covers a transaction other than one involving a sale. 396 Factored credit note Credit note related to assigned invoice(s). ---------------------------------------------------------------------------- -- De : Oriol Bausà [mailto:oriol@tradise.com] Envoyé : mardi 7 septembre 2004 13:18 À : ubl-dev@lists.oasis-open.org Objet : [ubl-dev] Invoice Type Code We are implementing different UBL Invoice instances in an ERP system. We have the commercial invoice, but we also need to implement the rectification invoice and the selfinvoice. For the rectification invoice you need to state the original invoice number and the reason why it's necessary the rectification. So there are two questions about that: 1.- Is there any codelist for the InvoiceTypeCode maintained for an international Agency? 2.- Should we use the AdditionalDocumentReference to enter the Original Invoice ID? Thanks for your help Oriol --Aviso-- Este mensaje se dirige exclusivamente a su destinatario y puede contener información privilegiada o confidencial y/o datos de carácter personal, cuya difusión está regulada por la Ley Orgánica de Protección de Datos y la Ley de Servicios de la Sociedad de la Información. Si usted no es el destinatario indicado (o el responsable de la entrega al mismo), no debe copiar o entregar este mensaje a terceros bajo ningún concepto. 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