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Subject: Re: Issues with Libraries for UBL 2.0.
Dear Tim McGrath,
JPLSC has discussed about your reply on May 24 at F2F Meeting in
Tokyo.
The followings are an additional question and answer.
1. Spreadsheet architecture
We cannot understand your reply sentence 'only one "common"
spreadsheet sorted in order of "all contexts", "procurement", then
"transportation" ABIEs (based on their business process)' clearly.
Which of followings is the suitable understanding regarding the
new Spreadsheet architecture?
(1) All ABIEs will be integrated to one common spreadsheet. The order of
the ABIE items is an alphabetical order like Reusable V1.0. However, new
column 'Business Process column' will be added in the spreadsheet for the
user to understand the usage (Common, Procurement, or Transportation) of the
targeted ABIE.
(2) All ABIEs will be integrated to one common spreadsheet. However, the contents of this spreadsheet is divided to three categories. For example: The first group is Common, the second group is Procurement, the third group is Transportation. 2. Reference table
OK, we (JPLSC) will prepare the reference table.
Best Regards,
Yukinori Saito
----- Original Message -----
From: Tim
McGrath
To: Yukinori Saito
Sent: Monday, May 08, 2006 7:06 AM
Subject: Re: Issues with Libraries for UBL 2.0. I think what we will propose is: 1. only one "common" spreadsheet sorted in order of "all contexts", "procurement", then "transportation" ABIEs (based on their business process). 2. provide a reference table as you suggest. Once we have stablized the "common" spreadsheet (following the UBL Plenary meeting on May 22-25) we may ask if the JPLSC can prepare the reference table. Is that reasonable? Yukinori Saito wrote: Dear Tim McGrath, I understand your situation. I understand your thinking that is combined "Common" (like the old reusable) and have all ABIEs in one place. The followings are my comments. 1. The size of Reusable spreadsheet As you know, Reusable V1.0 contains 60 ABIEs. And Reusable spreadsheet has 431 items (ABIE, BBIE, ASBIE). This is quite a big size already. The Reusable V2.0 will contain 104 ABIEs. I think that this size is too big to manage. I have no suitable ideas about this issue. Alternative idea is that the Reusable spreadsheet will be divided to two or three peaces physically. 2. Additional proposal regarding relationship between business documents and Reusables. (1) In case some business experts (UBL users) study UBL business documents, they read targeted business document at first, then they will search some ABIEe in Reusables. This job is quite a lot hard job. But this is capable. (2) However, on the other hand, if some business experts will study Reusables spreadsheet, the big issue is difficulty at the view point of these ABIEs referring relations. For example, it is very difficult (almost impossible) where the ABIE 'Address' is referred from business documents or the other Reusable ABIEs. My proposal is please provide us (UBL users) Reusable ABIEs reference table that explains referring business documents and referring Reusable ABIEs by each ABIE. I think that this reference table is a kind of support documents. The attached document is a sample of Reusable ABIEs reference table. In this document, the key item is ABIEs in reusable. The contents are referring business documents and referring Reusable ABIEs. Best Regards, Yukinori Saito ------------------------------------------- Yukinori Saito Fuji Electric Information Service Co., Ltd. (FIS) e-mail: saito-yukinori@fujielectric.co.jp Tel: +81-3-5435-7333 Fax: +81-3-5435-7513 ------------------------------------------- ----- Original Message ----- From: "Tim McGrath" <tmcgrath@portcomm.com.au> To: "Yukinori Saito" <saito-yukinori@fujielectric.co.jp> Cc: <PLB@itst.dk>; <swebb@gefeg.com> Sent: Thursday, April 20, 2006 4:55 PM Subject: Issues with Libraries for UBL 2.0. The UBL procurement subcommittee has been reviewing your comments from the UBL 2.0 public review and we would like your opinion on how to resolve the problem we have with the proposed library structure. As we have agreed the original idea was to have a Common, Procurement and Transportation spreadsheet library. The idea was this would simplify maintenance and keep the libraries in a manageable size. We still think this is a worthy objective but we have a problem with how to decide which ABIEs go in which library. If we try to follow the separation rules agreed to by the UBL TC (from Thomas and your paper) then we get a distribution like: Common Library = 90 Procurement Library = 8 Transportation Library = 6 This is partly because when we have document types such as Freight Invoice it uses Procurement and Transportation ABIEs, meaning they go into the Common Library. It is also becasue we actually re-use a lot of the ABIEs in both contexts. Becasue of this we tried in the UBL 2.0 package to create the distribution as: Common Library = 54 Procurement Library = 30 Transportation Library = 20 With this separation based on assumptions about where ABIEs most logically fit. While this seems more sensible as a distribution we have had comments from reviewers that suggest they find it hard to know which library to find various ABIEs in. For example, Shipment is in the Transportation Library but used by Despatch Line and Ordered Shipment in the Procurement Library. Basically, we are finding it hard to come up with simple way of organizing these Libraries that makes sense to everybody. We are now beginning to think we may be better using just a combined "Common" (like the old reusable) and have all ABIEs in one place. The difference being that now we have got values of "Procurement" and "Transportation" in the Context:Business Process column (column "W") anyone could create a view of the Procurement and Transportation BIEs if they wanted to. Before we discuss this further with the UBL Technical Committee we wanted your opinion and suggestions. Can you think about this and get back to us over the next few days? -- regards tim mcgrath phone: +618 93352228 postal: po box 1289 fremantle western australia 6160 web: http://www.portcomm.com.au/tmcgrath |
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