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Subject: [ubl] Provisional UBL subcommittee rules
Here are the SC rules that we provisionally adopted in the meeting Monday for subcommittee work this week. We will be revisiting these on Thursday afternoon. So far, I haven't received any further comments on these rules during this morning's admin session. If you have any input on this, please send by email before I prepare a final draft Thursday morning. Jon ================================================================== 2001.10.29 work in progress Standing Rules for UBL TC Subcommittees Definitions "TC" when used without further qualification refers throughout to the OASIS UBL TC. "SC" when used without further qualification refers throughout to a subcommittee of the OASIS UBL TC. "OASIS member" means any person eligible to participate in an OASIS TC under the provisions of the OASIS TC process. Chair The chair of each SC shall be appointed by the TC and can be removed by the TC. Membership The voting members of an SC shall be OASIS members. The initial voting membership of an SC shall be determined either through direct appointment by resolution of the TC or, by resolution of the TC, through appointment by the chair of the SC or the chair of the TC. After an SC has been formed, voting members of the SC shall be added or removed only by the TC. The chair of the SC shall be responsible for forwarding to the TC the names of OASIS members who have submitted a request to be added to the SC. Appointments to the SC shall become effective upon approval by the TC. Vice Chair The voting members of SCs can elect a continuing vice chair who, if appointed by an SC, shall serve as chair pro tempore of any meeting of that SC in the absence of the chair appointed by the TC. Meetings Each SC shall regularly meet weekly or fortnightly by phone conference except during holidays and when collaborative input sessions are in progress with a cooperating organization. Phone meetings of an SC shall be open only to voting members of the SC and persons specially invited to provide expert input. SCs may also meet in person at times and places to be determined by resolution of the SC or the TC. The attendance of observers at face-to-face SC meetings shall be at the discretion of the SC. The meetings of SCs shall otherwise be governed by Robert's Rules of Order Revised and such other standing rules as the TC may determine. Email votes Chairs of SCs shall be authorized to conduct SC business by email in the manner specified in the OASIS process for TCs, with the exception that the default five-day voting period for email ballots may be shortened to as little as 48 hours for SC email votes at the option of the SC chair. This change must be clearly stated in the call for a vote and properly noticed by email at least three days prior to the call for a vote. In email voting, a majority shall be more than half of all the votes cast, excluding abstentions. Votes and abstentions shall be recorded through posting to the SC mail list. There shall be no quorum requirement for email votes.
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