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Subject: FW: [chairs] Simplified TC attendance rules
- From: "Luc Clement" <luc.clement@systinet.com>
- To: <uddi-spec@lists.oasis-open.org>
- Date: Mon, 22 Aug 2005 22:36:18 -0400
Please note this tid-bit of admin info.
Luc
Luc
Clément | Program Director | Systinet Corporation
|
Co-Chair OASIS UDDI
TC
One van de
Graaff Drive Burlington, MA
01803
Phone +1
781.362.1330 | Mobile +1 978.793.2162 | Fax +1
781.362.1400 |
After the 15 April 2005 TC Process revisions were
posted, we received significant feedback from TC chairs and others that the
revised rules for TC attendance in Section 2.4 -- which govern when voting
rights are acquired and lost -- were not easy to administer. We try to
make only infrequent changes to the TC Process, but our Board of Directors took
this feedback to heart and re-examined the rule. At their last
meeting, they directed the Board's TC Process Committee to simplify the
rule. The new text is set out at the bottom if this message.
Note:
-- A TC member who fails to attend may
lose their *voting* rights as a result, but their *membership* does not expire
due to absences.
-- Most felt that the "2 out
of 3" and "3 out of 4" formulations we've discussed were easy to
misinterpret. So we built the revised rule around "2 consecutive
meetings": members will lose voting rights by missing 2 in a row, and
regain them after attending 2 in a row.
-- A simple
rule should be easier to administer. This is important because we rely on
volunteer TC chairs and secretaries to mind attendance. Our next task will
be to make the database-driven TC rosters and attendance tracking functions more
user-friendly.
-- We did also consider, but declined,
giving TC chairs discretionary power to waive the attendance rules. There
were a range of opinions here. More focused on the risk of inconsistent or
inappropriate use of the waiver. A person with a planned absence still can
employ the leave of absence rules.
The Board
delegated the power to change this rule to the TC Process Committee, so that we
could amend immediately instead of waiting another month. We enacted this
change on Tuesday, effective immediately upon posting, and will post it to the
[members] list and the official TC Process page shortly after this announcement
to you. Our thanks to the TC leaders and participants who flagged this
issue for us and suggested solutions. The revised test of the rule
follows.
REVISED TEXT:
2.4 TC Membership and
Participation
TC membership is per person, not per
organization, and is not transferable from person to person.
Observer
An Eligible Person may become an Observer
of a TC by registering as an Observer using the electronic collaboration tools
provided by OASIS. If the Eligible Person is an employee or designee of an OASIS
member organization, the Primary Representative of that organization must be
notified that the person has requested to become an Observer. The Observer is
not a Member of the TC so has no attendance or participation requirements to
maintain this status, other than to remain an Eligible Person.
Member
Any time after the first meeting, an
Eligible Person shall become a Member of an existing TC by registering as a
Member using the electronic collaboration tools provided by OASIS. If the
Eligible Person is an employee or designee of an OASIS member organization, the
Primary Representative of that organization must confirm to the Chair and to the
TC Administrator that the person may become a Member of the TC. Upon receipt by
the Chair of confirmation by the Primary Representative the Member may begin
participating, but shall not have voting rights. A Member shall become eligible
to vote in the TC when the requirements below are met.
Voting
Member
After the first Meeting of a TC, a Member shall
gain voting rights at the close of the second consecutive Meeting attended by
the Member or 60 days after the person becomes a Member, whichever comes first.
A Voting Member must be active in a TC to maintain voting
rights. In TCs that hold Meetings, a Voting Member who is absent from two
consecutive Meetings (as recorded in the minutes) loses his or her voting rights
at the end of the second Meeting missed. If a TC has adopted a standing rule to
conduct business only by electronic ballot, without Meetings, then a Voting
Member who fails to cast a ballot in two consecutive Specification Ballots loses
his or her voting rights at the close of the second ballot missed.
A Member who has lost his or her voting rights shall
regain them for a TC that holds Meetings by attending two consecutive Meetings
(as recorded in the minutes), thus regaining voting rights after the end of the
second Meeting attended. A Member of a TC that does not hold Meetings may
regain voting rights by making a request to the chair(s) to regain them,
effective 60 days after the request.
Voting Members
who lose their voting rights remain Members of the TC. A warning may be sent to
the Member by the Chair, but the loss of voting rights is not dependent on the
warning.
END
Regards Jamie
~ James Bryce
Clark
~ Director, Standards Development, OASIS
~
jamie.clark@oasis-open.org
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