The following fields are displayed:

Template Name

This should be a unique and descriptive name. For example, 'Password Requested Email' or 'Company Membership Denied Email'.

Category

This describes the type of the template, whether required or custom or page text and whether company or user related.

When used

The related action upon which the template can be sent. For example, 'Sent when a user requests a password change' or 'Sent when a company's membership is denied in moderation'.

Subject

The subject of an email notice will be the subject of the email notice sent out if scheduled. It will be the first thing a user will read. The subject should be clear, direct, and as specific as possible to inform the user about why they should read this message.

Text

Type the body of your message in the text box. Use the available variables and your own text. Text can be formatted using spaces and line breaks for email templates, but HTML formatting is not allowed to ensure the security of mail sent to members from Kavi Members.

Available Template Variables for Users

A list of the variables that are available to be included in the template text. Variables are used to represent information stored in the database. The variables available by default for email sent to a user are shown in the table below. The variables shown here may differ from those available on your site depending on how Kavi Members is configured and whether custom fields have been added for users.

$custom_fieldname: Any custom fields will be listed by their database name. This will be identical to the column heading used for that field in the User Data Report.

Table 97.1. Template Variables for Users

Variable	Example
$address	123 SW Main Street Portland, OR 97215 USA
$admin_email	admin@example.org
$cell_phone	503-555-1212
$change_password_link	http://www.example.com/kbl?k=123456 or http://www.example.com/kmembers/person/change_password The shorter link is sent when the user has requested a new password. The longer link is sent when a user already has a password. It takes the user to the change password page where they can change their username and password.
$city	Portland
$company_name	Example Corporation
$contact_types	Primary Contact
$country	USA
$deactivation_date	Oct 7, 2004
$display_publicly	Yes
$edit_person_link	http://www.example.org/kmembers/person/change_personal_info/
$fax_phone	503-555-1213
$first_name	Jane
$home_phone	503-555-1214
$last_modified	Dec 3, 2004
$last_name	Doe
$membership_status_link	http://www.example.org/kmembership_info/membership_status?participant_key=12345678
$middle_name	Lee
$modification_time	Dec 13, 2004 3:06 pm US/Pacific
$org_name	Example Trade Association
$postal_code	97214
$primary_email	janedoe@example.org
$purpose	company_rep
$receive_email	Yes
$renewal_link	http://www.example.org/kmembership_info/renew_membership?k=12345678
$salutation	Ms.
$secondary_email	Jane@example.org
$signup_date	21 Nov 2003
$state_province	OR
$status	Active
$street	SW Main Street
$title	Director of Communications
$user_fullname	Ms. Jane Doe
$username	janedoe
$work_phone	503-555-1215

Available Template Variables for Companies

Variables are used to represent information stored in the database. The variables available by default for email sent to a company representative are shown in the table below. The variables shown here may differ from those available on your site depending on how Kavi Members is configured and whether custom fields have been added for companies.

$custom_fieldname: Any custom fields will be listed by their database name. This will be identical to the column heading used for that field in the User Data Report.

Table 97.2. Template Variables for Companies

Variable	Example
$accepted_domains	kavi.com
$address	123 SW Main Street Portland, OR 97215 USA
$admin_email	admin@example.org
$allow_membership	1
$city	Portland
$company_name	Example Corporation
$company_type	Board,Member
$country	USA
$deactivation_date	Oct 7, 2004
$display_publicly	Yes
$edit_company_link	http://www.example.org/kmembers/company/company_edit
$expiration_date	March 16, 2006
$last_modified	23 Aug 2004 16:24:35 GMT-7
$membership_status_link	http://www.example.org/kmembership_info/membership_status?participant_key=12345678
$modification_time	Dec 13, 2004 3:06 pm US/Pacific
$name	Example Corporation
$org_name	Example Organization
$postal_code	97214
$purpose	member
$show_on_signup_form	1
$signup_date	21 Nov 2003
$state_province	OR
$status	Active
$street	SW Main Street
$url	http://www.examplecorp.com