Kavi Help CenterKavi® Members Help
| Chapter 3. Privacy Policies | ||
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Part I. Kavi Members Concepts | 
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Table of Contents
A privacy policy is a statement posted on the organization's web site explaining what information the web site collects and how this information is used. A privacy policy is typically posted in a common location on all pages, such as in the web site's footer, and is also linked to from forms that collect personal information from users. The privacy policy states clearly describes how personal information (such as email addresses and users' names) is collected and used, whether this information is shared with third-parties or sold, and any options users have to hide their personal information.
Users asked to sign up online will expect the organization to have a privacy policy in place. Also, a privacy policy is required if you want to display a TRUSTe "trustmark" or other indicator of the organization's high privacy standards.
Back to topEach organization should develop a privacy policy with the assistance of their legal counsel. The information provided here will help you become familiar with the concept of privacy policies and how Kavi software supports these policies. Your legal advisors can then help you craft a privacy policy suited for your organization.
A good privacy policy will be thorough and up-to-date with the organization's current practices. Typically, organizations cover these kind of topics in their privacy policies:
Types of personal information collected and how it is used on the web site
Cookies and other automated information-gathering tools
Partners and any other third-party access to users' information
Automatic email subscriptions and email contact forms
Opt-out opportunities and other options users may have regarding how their information is shared
What users can do to have their information removed from the system
How long personal information is retained
Special consideration for information collected about children
Organization contact information
How the privacy policy is kept up-to-date
Kavi Members can optionally provide email and privacy opt-out fields to users and companies. Each organization can configure how these fields are interpreted by online directories and rosters. For example, when a user selects 'No, do NOT share information' for the Privacy Option question, the organization can choose to hide the user entirely from directories or to have only select portions of the user's most sensitive information protected. Because these options are configurable, Kavi Members provides a template that can be used to explicitly state how the user's preferences will be interpreted by the organization.
Privacy Policy Support in Kavi Members:
Configure Privacy Options for the Organization, allows the organization to withdraw the privacy preference choices listed below or to restrict how these preferences are interpreted by online directories
Privacy Option for Users, allows users to hide personal information
Privacy Option for Companies, allows companies to hide their information
Privacy Template for Users, allows the organization to print privacy information directly on user forms
Privacy Template for Companies, allows the organization to print privacy information directly on company forms
Receive Members Email for Users, allows users to unsubscribe from the members mailing list and be excluded from template blasts
Privacy Policy Support NOT Provided by Kavi Members
The privacy policy itself does not come with Kavi Members. Creation and adoption of a privacy policy is the responsibility of the organization and its legal counsel
Kavi Members does not restrict information available for download in reports. Site administrators are responsible for respecting privacy options and the privacy policy when working with member data outside of the web site.
Kavi Members does not prevent administrators from sending email or subscribing users who have opted-out of email, although it does provide tools that encourage administrators to respect the users' contact preferences
Kavi Members does not guarantee that any other software on the web site will respect user privacy options. While Kavi Groups does respect this information, custom and third-party software may not. All tools on the web site should be independantly reviewed for compliance with the organization's published privacy policy.
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| Chapter 2. Integration with other Applications |  |
Chapter 4. Logging |