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Subject: Re: Initializing the PAC
Re: > Date: Wed, 24 Nov 1999 00:35:51 -0800 (PST) > From: Jon Bosak <bosak@boethius.eng.sun.com> > To: workprocess@lists.oasis-open.org > Subject: Re: Initializing the PAC Thanks, Jon, for your clarifications on several points; thanks *again* for your extraordinary efforts on this topic. > I now realize that this whole direction was inherited from a mistake > in thinking that meetings four times annually were mandated implicitly > by the bylaws. With that requirement gone, I think that we can > accomplish the same purpose through phone conferences. Recognizing that face-to-face meetings are optimal for getting work done (especially for solving complex problems) -- it's good to know that OASIS/XML.org committees won't be required to have four F2F meetings annually. Phone conferences seem a good option if access (800/888 numbers, sufficient lines, congenial times) is guaranteed, but the phone forum has (obviously) some of the same (old) limitations as the F2F meeting in a room. A broader question is whether the committee charters can specify operational frameworks within which a lot of the hard work is to be done outside the context of a "convened committee meeting, with quorum rules, formal motions, seconds, voting, etc." Of course, there's a place for this formality when needed: how much of the time is it actually needed? I would try to exploit our modern technologies, which 'Roberts' probably didn't anticipate. For example, a "meeting" declared to last for one week, to be conducted entirely via email, and where all current members agree in advance to give their proxy vote to the [chair | vice president] if they fail to communicate a required "vote" by the end of the specified period. Etc. People *do* take three-week vacations sometimes, so the machinery should be set up (1) so as not to put a person in membership jeopardy if s/he is unavailable for a couple meetings, and (2) so as not to hamstring the operation of the committee given the variable schedules of members. "Man was not made for the Sabbath..." I think a creative use of default proxies, electronic meetings, options for email voting [by published deadlines] and similar strategies could be used to facilitate optimal committee operations without violating some rule set that's just getting in the way. -rcc
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