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Subject: PAC: Rough language for CM 1-8
To: workprocess@lists.oasis-open.org Subject: PAC: Rough language for CM 1-8 As in the case of CT 1-7, this is not yet proposed language but an attempt to sum up where we seem to be in our consideration of this section (section D, Committee Maintenance) of our issues list. Here is section D: D. COMMITTEE MAINTENANCE CM 1. Creating committees CM 2. Disbanding committees CM 3. Term limits CM 4. Adding and removing voting members CM 5. Adding and removing observers CM 6. Leaves of absence CM 7. Appeal CM 8. Requirements for administrative support In our meeting of 2000.04.27, we noted that we have already covered CM 4-6 in previous decisions. We have also put in place much of what needed to be covered under CM 1; we need here only to specify the actual procedure for committee formation. I think I can sum up our conclusions from the meeting on this subject as follows: The creation of a TC should be a purely administrative function if all the formal criteria have been met. We foresee two TC creation scenarios, one in which a TC is formed directly upon application to OASIS and another in which a TC discussion list exists for some period of time before one or more TCs are formed from its informal deliberations. 1. TC and mailing list created simultaneously A group of at least three OASIS members or employees of OASIS member organizations submits to the administrative contact certain materials as determined previously [CS 1]. These materials include details about the first meeting and whether it is in person or by phone. No later than two weeks following the submission, the administrative contact provides these materials to the membership with a call for participation and an announcement of a first meeting. At the time of the announcement, a TC mailing list is started, with the person named as chair given control of the list. The first meeting occurs no sooner than four weeks after the announcement in the case of a telephone meeting and no sooner than six weeks after the announcement in the case of a face-to-face meeting. Persons intending to participate in the first meeting must register to attend no later than two weeks prior to the event with the person named as chair of the new TC. Every OASIS member and every employee of an OASIS member organization present at the first meeting of a TC is a voting member of the TC. (Here's some more along this line that I would like to propose: To be legal, a first meeting must happen at the place and time and in the manner described in the announcement. Any meeting whose time or location is changed and any initial phone meeting that fails to grant access to every OASIS member and every employee of an OASIS organization previously registering a desire to participate is potentially invalid; in this case, complaints will be heard by a designated administrative contact. If the administrative contact finds a material fault in the outcome of the first meeting as the result of a denial of participation, he or she may restart the whole process.) 2. Discussion list precedes TC formation In this scenario, three or more OASIS members or employees of OASIS member organizations, one of whom is designated the discussion list leader, submit to a designated administrative contact their names, a discussion list name, and a preliminary statement of scope. No later than two weeks following the submission, the administrative contact provides these materials to the membership with a call for participation in a discussion list whose purpose is to form a TC. Discussion of TC formation begins on the list one week after the announcement. Formation of a TC occurs when a group of three or more OASIS members or employees of OASIS member organizations submits the materials required for the formation of a TC as described in scenario 1; in other words, the process is indifferent as to whether a submission asking for the formation of a TC comes out of a previously existing discussion list or not. The discussion mailing list goes out of existence 90 days after the call for participation. (In the usual case, we don't care enough about what participants do in a mail list after a TC has formed to bother with shutting it down, so we do not require the administrator to close a list after the first TC is created from it, but rather we allow lists to time out automatically. This means that it will be normal for zombie discussion lists to exist for a month or two.) (Now, the requirement to form a new list every time a TC is created, which I believe is implied by this, appears to me to confer an important unintended procedural benefit: it prevents an unscrupulous faction from running away with a TC simply by being the first to submit the final materials needed to form a TC, which are presumably the things needing discussion by a list before the TC can properly nucleate. Allowing lists to continue in existence undisturbed means that the scalawags can do no more than steal a choice name, because the group that wanted to form a TC in the first place can simply continue its formational discussions unmolested in the original list.)
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