UBL Technical Committee New Member Orientation

G. Ken Holman

Crane Softwrights Ltd.

$Date: 2016/12/14 18:07:06 $(UTC)


Table of Contents

1. Welcome
2. Governance
3. Information needed by the chair
4. Membership and voting status
5. Repositories
5.1. All documents publicly visible
5.2. Documents and distributions
5.3. Kavi
5.4. JIRA
5.5. Google
6. Meeting schedule
7. Committee mailing lists and community sites

1. Welcome

Welcome to our UBL Technical Committee!

In this document attempts to outline steps needed to get a new member up and active everywhere necessary for committee work. And it helps complete some documentation.

It also should help you, the new committee member, get oriented around a number of aspects of committee work.

Feedback is important. Please contact the chair (whoever it is at the time) with your suggestions for updates to this document:

  • what did you find confusing about this orientation document?

  • what do you think is missing from this orientation document?

  • what more do you need to know to feel comfortable that you are ready to contribute as best you can?

2. Governance

The operation of the all OASIS Technical Committees is governed by the OASIS TC Process:

OASIS TC Administration addresses all questions of process regarding technical committees. TC Admin action items related to UBL are found at:

3. Information needed by the chair

Please supply the following information for the chair to complete internal administrivia:

  1. A list of volunteer affiliations is needed with those committees somewhat relevant to the UBL committee so that other committee members (and minute readers) understand more of your perspective. Consider the following example extracted from minutes:

    - Todd Albers
      - Member ASC X9 AB, Member ISO 20022 Payment SEG, Member W3C Web
        Payments Interest Group
    - Oriol Bausà Peris
      - Member OASIS BDXR, Member OASIS ebXML, Editor TC434 Validation
    - Kenneth Bengtsson
      - Chair OASIS BDXR, Member OASIS ebXML
    - Erlend Klakegg Bergheim
      - Member OASIS BDXR, Member OASIS ebXML Core & MS
      - Member CEN/TC434/WS8
    - Kees Duvekot
      - Member OASIS BDXR
    - G. Ken Holman
      - Member OASIS BDXR, CA Member JTC 1/SC32, CA Expert UN/CEFACT
    - Ole Ellerbæk Madsen
      - DK Member CEN/TC440, CEN/TC440 Liaison JTC 1/SC 32
    - Enric Staromiejski Torregrosa
      - Member OASIS ebXML, European Commission liaison (DG GROWTH)
  2. An email address associated with a Google account that will be used by the new member to modify the online shared collaboratively-edited documents that are placed from time to time in the committee’s Google directories described at Section 5.5, “Google”.

4. Membership and voting status

Candidate members must first become OASIS members in good standing, and then specifically request to join the OASIS Universal Business Language Technical Committee (UBL TC) as a Member (not as an Observer) using the “Join Group” link:

Voting privileges are attained after attendance at two consecutive successfully-convened meetings. Voting privileges are lost after missing attendance at two consecutive successfully-convened meetings.

The committee roster is found at:

A member is allowed to take one prearranged leave of absence from the committee per year without losing voting status, but OASIS rules prevent the member from attending any meetings during the stated leave of absence. Permission for more than one leave of absence in a year may be granted by the technical committee.

If you are unable to attend a meeting, it helps the chair in planning to send regrets in advance. Sending regrets, however, does not absolve one from the attendance obligations for voting status. Not being present when not on a leave of absence is marked as not having attended for the purposes of determining voting privileges.

5. Repositories

5.1. All documents publicly visible

An important strength of the UBL TC process is that all of its work is publicly visible. There is an obligation that all email, artefacts, works in progress and finalized distributions be openly visible to the public for their unfettered access.

5.2. Documents and distributions

The public posting of documents and distributions is done through:

This repository is managed solely by OASIS TC Admin and their actions are in response to formal requests from a technical committee:

5.3. Kavi

This repository is managed by UBL TC members. The documents link is found at the top of this page:

Ballots can also be tracked on this page. The “action items”, “email” and “issues” links on this page are not used by the UBL TC.

5.4. JIRA

Action items and issues are tracked in the UBL TC using JIRA. All UBL issues are found using the filter:

Sometimes there are other filters that are useful, such as the filter tracking those issues related to the development of UBL 2.2:

5.5. Google

The use of shared Google documents is a transient and interim tool in the development of some UBL artefacts. Google cannot (and must not) be used as a permanent repository for committee artefacts. Accordingly, when using Google in such a manner, it is imperative that snapshots of the Google documents are posted somewhere in Kavi as a permanent and public archive.

The committee directory of Google documents for which members can view and edit is:

The committee directory of Google documents for which members can only view is:

6. Meeting schedule

One UBL TC weekly meeting is comprised of two teleconferences, the “Pacific call” (Wednesdays at either 01:00UTC (April to October) or 02:00UTC (November to March)) and the “Atlantic call” (Wednesdays at either 14:00UTC (April to October) or 15:00UTC (November to March)). The agendas and minutes include a listing of upcoming meetings with precise details.

A summary of upcoming meetings can be found at:

If you wish to track the meeting calendar in a product such as Google Calendar, the iCal subscription link is:

7. Committee mailing lists and community sites

Adding oneself to an OASIS mail list is done through:

Joining the UBL TC should automatically add you to the TC list, but you are not automatically added to any of the other lists related to UBL.

The UBL TC archive is at:

The UBL comment list is used by non-TC members to contribute comments and suggestions to the UBL TC:

The UBL Developer list is an unmoderated mail list for the community to discuss any issue regarding UBL:

UBL.xml.org is a community-contributed web site moderated by the editorial board chairman, but moderated only to the extent of suppressing the (incredible amount of) spam that is sent to the list. Pertinent posts are published for public view. This site includes lists of upcoming events of interest to those interested in UBL.

The http://www.wikipedia.org/wiki/Universal_Business_Language page on Wikipedia is maintained by the UBL.xml.org editorial board chairman but, of course, anyone can also contribute to that page.