Meeting Minutes : 2001-12-14 Orlando
Review and Publication: Bernard Vatant
Release: December 18, 2001.

Attending voting members:
Jim Mason, Eamonn Neylon, Steve Pepper, Hans Holger Rath, Bernard Vatant

Have called in during the meeting:
Murray Altheim, Mary Nishikawa, Suellen Stringer-Hye, Scott Tsao

Excused: Peter Flynn

Invited guests:
Michel Biezunski, Patrick Durusau, Lars Marius Garshol, Steve Newcomb

The meeting has taken place from 12.00 to 6.00 pm, with a call-in session from 2.00 to 3.00

1. Attendance and Membership

• Out of 11 voting members, 5 are present, 3 join for the one-hour call-in session during the meeting. Given that and the presence of invited guests and new prospective members, it is proposed and agreed that no formal vote will occur during this meeting, and that any decision will be proposed after the meeting to e-mail vote.
• Two voting members have not attended the last conference call and are neither present nor excused. Notification will be sent to them that their membership could be terminated if they don't show up before the next meeting.
• Four people request to attend the meeting as invited guests, and three of them request to become prospective members (Michel Biezunski, Lars Marius Garshol, Steve Newcomb). They are accepted, providing they become OASIS members, which they engage themselves to do ASAP.

2. General overview - Vocabulary problems

It is asked, by both newcomers and members who did not attend the previous conference calls, a general overview of the TC work and scope. It appears that clarification in vocabulary is necessary for TC requirements to be set up properly.
A general brainstorming on existing vocabulary and its ambiguities results in the adoption of a provisional vocabulary set, extending and refining the concepts used by ISO 13250.

3. Conference call

The members that call in are asked to react to the results of the previous discussion and to express their requirements.
Some main preoccupations expressed are:

• The way for published subjects to declare themselves and be identified as such
• The way to establish the identity of the publisher
• The structure of the subject definition documents themselves
• The way to allow modularity and reusability of published subjects sets

4. TC Requirements

The draft proposal for requirements are considered not explicit enough. It is asked that they should be rewritten in terms of "shall, should, may, won't". A draft of this rewriting is made for the first deliverable (definition of published subjects).
This draft will be submitted to the TC for review, and to TC voting in January.

It is decided that requirements for the two other deliverables need more reflection and input from the industry users, and their redaction is postponed.

5. First Deliverable draft

Bernard Vatant accepts to be the TC editor. He should deliver ASAP (January) a first draft based on the above set of requirements. This draft should be available for TC review at least a week before next conference call.

6. Agenda for 2002

F2F Schedule
-- Knowledge Technologies 2002, Seattle, March 14
-- XML Europe 2002, Barcelone, May 24
-- Montreal Extreme Markup, August 9 or 10

Conference Calls
The three-weeks period seems too short to several members, and it's suggested it should be extended to a monthly schedule. Tuesday 16.00 - 18.00 seems a good day/time in the week. It should be fine to have two co-calls before Seattle.
Provisional dates: January 29, February 26 - To be confirmed.