OASIS Defined Terms

This version of the OASIS Defined Terms was approved by the OASIS Board of Directors on 26 May 2017 and became effective 01 July 2017. The change was announced to OASIS members on 23 June 2017 in https://lists.oasis-open.org/archives/members/201706/msg00008.html.

Definitions of Key Terms

1.1 Introduction

This document defines terms that carry specific meaning when used in OASIS policy and rule documents. Additional definitions specific to the OASIS IPR Policy can be found in that document.

1.2.Definitions

  1. "Administrative Document" is a document that is used by a committee only in support of internal operations. Examples are minutes, agenda, liaison statements, issue lists, bug lists, etc. Inter-group communications to request review, respond to review comments, or to respond to questions or requests for clarifications are considered to be Administrative Documents. Administrative Documents are not OASIS Deliverables. An Administrative Document must not use a Work Product template.
  2. "Approved Errata" is a set of Non-Material corrections to an OASIS Standard that have been approved by a Full Majority Vote of an OASIS Technical Committee.
  3. "Candidate OASIS Standard" is an OASIS Committee Specification that has been approved by a Special Majority Vote of an OASIS Technical Committee for submission to the OASIS Membership for consideration to become an an OASIS Standard. A Candidate OASIS Standard is an OASIS Standards Final Deliverable and is subject to the patent licensing and other obligations explained in the OASIS IPR Policy.
  4. "Chair" is a committee member elected by the other members to schedule, officiate at and conduct meetings, provide leadership, act as primary liaison to OASIS staff and in general ensure a committee works efficiently to achieve its goals.
  5. "Charter" is the organizational document for a committee comprised of the items included in the template for the proposal to form that committee. The items in a charter vary depending on the type of committee being formed.
  6. "Committee Note" is a Non-Standards Track Work Product that has been approved by a Full Majority Vote of an OASIS Technical Committee. A Committee Note is not subject to the patent licensing and other obligations explained in the OASIS IPR Policy.
  7. "Committee Note Draft" is a Non-Standards Track Work Product that has been approved by a Full Majority Vote of a Technical Committee. A Committee Note Draft is not subject to the patent licensing and other obligations explained in the OASIS IPR Policy.
  8. "Committee Note Public Review Draft" is a Committee Note Draft that has been approved by a Full Majority Vote of a Technical Committee. A Committee Note Public Review Draft is not subject to the patent licensing and other obligations explained in the OASIS IPR Policy.
  9. "Committee Specification" is a Standards Track Work Product that has been approved as such by a Special Majority Vote of a Technical Committee. A Committee Specification is an OASIS Standards Final Deliverable and subject to the patent licensing and other obligations explained in the OASIS IPR Policy.
  10. "Committee Specification Draft" is a Standards Track Work Product that has been approved by a Full Majority Vote of a Technical Committee. A Committee Specification Draft is not an OASIS Standards Final Deliverable and is not subject to the patent licensing and other obligations explained in the OASIS IPR Policy.
  11. "Committee Specification Public Review Draft" is a Standards Track Work Product that has been approved by a Full Majority Vote of a Technical Committee. A Committee Specification Public Review Draft is not an OASIS Standards Final Deliverable and is not subject to the patent licensing and other obligations explained in the OASIS IPR Policy.
  12. "Conformance clause" is a statement in a Standards Track Work Product that references one or more Normative Statements in order to describe a condition that an implementation must satisfy in order for it to conform to that part of the Work Product.
  13. "Contributor License Agreement (CLA)" is a form signed by a person who wishes to submit material to an OASIS Open Repository. The CLA binds the donor to the repository's Applicable License and such other consistent terms as OASIS may require as a publisher to assure its availability.
  14. "Convener" is an Eligible Person who serves in the role of organizing the activities leading up to the first meeting of a Technical Committee.
  15. "Day" or "Days" means calendar days unless otherwise specified.
  16. "Eligible Person" is one of a class of individuals that includes (a) OASIS Individual Members, (b) employees or designees of OASIS Organizational Members, and (c) such other persons as may be designated by the OASIS Board of Directors.
  17. "Errata" is a set of Non-Material corrections to an OASIS Standard that have not yet been approved by an OASIS Technical Committee as an Approved Errata.
  18. "Full Majority Vote" is a vote in which more than 50% (more than half) of the eligible voters must vote "yes" in order for the vote to pass. If the vote is held in a committee meeting, more than 50% of the total eligible voters must vote "yes" regardless of the number of present. Abstentions are not counted. For example, if an OASIS Technical Committee has 20 Voting Members on its roster and 12 are present in a meeting, at least 11 Voting Members must vote "yes" for a motion to pass.
  19. "IPR" means intellectual property rights.
  20. "IPR Mode" is one of the licensing modes defined in section 10 of the OASIS Intellectual Property Rights (IPR) Policy. IPR Mode generally refers to the mode selected by the proposers of a Technical Committee in its charter.
  21. "Leave of Absence" is an approved absence from the work of a Technical Committee during which time the member’s standing in the committee shall be maintained and the member shall be free of any participation or other obligations until the time of his or her return.
  22. "Material Change" is any change to the content of a Work Production that that would require a compliant application or implementation to be modified or rewritten in order to remain compliant or which adds new features or otherwise expands the scope of the work product.
  23. "Meeting" is a gathering of a committee’s members that is properly called and scheduled in advance using the OASIS collaborative tools.
  24. "Member", with respect to a committee, is an Eligible Person who has taken the necessary steps to join the committee and is allowed to subscribe to that committee’s email list, participate in its discussions, attend and participate in its meetings, and make contributions to the committee’s work.
  25. "Minimum Membership" is five Voting Members of a committee required to maintain voting rights for its members or, in the case of a project about to be formed, five Eligible Persons, at least two of which represent different OASIS Organizational Members.
  26. "Non-Material Change" is any change to the content of a Work Product that does not add or remove any feature of the Work Product and that: (a) constitutes only error corrections, editorial changes, or formatting changes; or (b) is a pro forma change to content required by TC Administration.
  27. "Non-Normative Reference" is a reference in a Standards Track Work Product to an external document or resource provided to the implementer for informative purposes only and which has no bearing on any Normative Portions of the Work Product.
  28. "Non-Standards Track Work Product" is a Work Product produced and approved by an OASIS Technical Committee in accordance with the TC Process that may be progressed to Committee Note. Non-Standards Track Work Products are intended to be informative and explanatory in nature. They are not subject to the patent licensing and other obligations explained in the OASIS IPR Policy Non-Standards Track Work Products must not contain language that would otherwise fall within the definition of Normative Portion.
  29. "Normative Portion" is defined in the OASIS IPR Policy.
  30. "Normative Reference" is a reference in a Standards Track Work Product to an external document or resource with which the implementer must comply, in part or in whole, in order to comply with a Normative Portion of the Work Product.
  31. "OASIS Deliverable" is any of the following: Committee Specification Drafts, Committee Specification Public Review Drafts, Committee Specifications, Candidate OASIS Standards, OASIS Standards, Approved Errata, Committee Note Drafts, Committee Note Public Review Drafts, and Committee Notes.
  32. "OASIS Individual Member" is an OASIS Member who is classified as such in their executed Membership Agreement.
  33. "OASIS Member" is a person, organization or entity who is a voting or non-voting member of the corporation, as defined by the OASIS Bylaws.
  34. "OASIS Non-Standards Draft Deliverable"means any of the following: Committee Note Drafts and Committee Note Public Review Drafts.
  35. "OASIS Non-Standards Final Deliverable" means any of the following: Committee Notes.
  36. "OASIS Organizational Member" is an OASIS Member who is classified as such in their executed Membership Agreement.
  37. "OASIS Standards Draft Deliverable" is any of the following: a Committee Specification Draft or a Committee Specification Public Review Draft.
  38. "OASIS Standards Final Deliverable" is any of the following: a Committee Specification, a Candidate OASIS Standard, an OASIS Standard, or Approved Errata.
  39. "OASIS Standard" is a Candidate OASIS Standard that has been approved by the OASIS Membership following the procedures explained in section 2.8.3 Initial call for consent for OASIS Standard of the OASIS TC Process.
  40. "OASIS TC Administrator" is the person or persons representing OASIS in administrative matters relating to Technical Committees. All official communications must be sent to tc-admin@oasis-open.org.
  41. "Observer" is an Eligible Person who has taken the necessary steps to join a Technical Committee, is subscribed to the TC email list, and may attend TC meetings, but is not allowed to participate in TC email list discussions, participate or speak in TC meetings, or make Contributions to the TC. Observers are not listed on a TC’s public roster. The process for becoming an Observer is defined in Section 1.4 of the OASIS TC Process.
  42. "Open Repository" is a distinct facility operated by OASIS for collection of voluntarily contributed information relevant to the work of a specific Technical Committee, under the rules set forth in the OASIS Open Repository Guidelines and Procedures.
  43. "Persistent Non-Voting Member" is a Technical Committee Member who wishes to participate in the work of the committee but who does not wish to count for purposes of calculating quorum, make or second motions, or vote.
  44. "Primary Representative", for any OASIS Organizational Member, is the person designated by that Member to serve as the consortium's principal contact for administrative issues.
  45. "Public" and "publicly" is all persons, organizations and entities, whether or not OASIS Members.
  46. "Quorum" is the number of Eligible Persons in a committee that must be present in a meeting so that Resolutions and decisions may be made. The quorum for OASIS committee meetings is a simple majority (more than half) of the Voting Members.
  47. "Quorate Meeting" is a committee meeting at which a Quorum is present.
  48. "Resolution" is a decision reached by a committee by vote. Resolutions require a Simple Majority Vote to pass, unless a Full Majority Vote or Special Majority Vote is required under this Process.
  49. "Simple Majority Vote" is a vote in which the number of "yes" votes cast is greater than the number of "no" votes cast. Abstentions are not counted. For example, in a Quorate Meeting in which 20 Voting Members are present, if 7 vote "yes" and 4 vote "no", the motion passes.
  50. "Special Majority Vote" is a vote in which at least 2/3 (two thirds) of the Voting Members vote "yes" and no more than 1/4 (one fourth) of the Voting Members vote "no". These numbers are based on the total number of Voting Members in the committee. Abstentions are not counted. For example, in a Technical Committee in which there are 30 Voting Members, at least 20 Voting Members must vote "yes" for a motion to pass; but if 8 or more vote "no" then the motion fails. All Special Majority Votes must be conducted via electronic ballot by the OASIS TC Administrator.
  51. "Standards Track Work Product" is a Work Product produced and approved by a Technical Committee in accordance with the OASIS TC Process that may be promoted to Committee Specification or OASIS Standard.
  52. "Statement of Use", with respect to a Committee Specification, is a written statement that a party has successfully used or implemented that specification in accordance with all or some of its conformance clauses, identifying those clauses that apply, and stating whether its use included the interoperation of multiple independent implementations. The Statement of Use must be made to a specific version of the Committee Specification and must include the Specification's approval date. The party may be an OASIS Member or a non-member. In case of a non-member, the Statement of Use must be submitted via the TC's comment facility. A TC may require a Statement of Use to include hyperlinks to documents, files or demonstration transcripts that enable TC members to evaluate the implementation or usage. A Statement of Use submitted to the TC must be approved by TC Resolution as an acceptable Statement of Use with respect to the Committee Specification. A party can only issue one Statement of Use for a given specification. When issued by an OASIS Organizational Member, a Statement of Use must be endorsed by the Organizational Member's Primary Representative.
  53. "Subcommittee" (or "SC") is a group of Members of a TC producing recommendations for consideration by the parent TC.
  54. "Substantive Change" is a change to an OASIS Standard that would require a compliant application or implementation to be modified or rewritten in order to remain compliant.
  55. "Technical Committee" (or "TC") means a group comprised of at least the Minimum Membership formed and conducted according to the provisions of the OASIS TC Process.
  56. "Voting Member" is a Member of a committee who has voting rights in the committee. The process for gaining voting rights is defined differently for each type of committee.
  57. "Work Product" is a collection of materials (e.g. narrative documents, schemas, sample code) being prepared under a single name and version number and which is either a Standards Track Work Product or a Non-Standards Track Work Product.
  58. "Work Product Approval Motion" is any motion to initiate a Work Product Ballot.
  59. "Work Product Ballot" is any TC ballot for the:
    1. approval of a Committee Specification Draft, Committee Note Draft, or an Errata,
    2. start of a Public Review,
    3. approval of a Committee Specification, a Committee Note, or an Approved Errata, or
    4. submission of a Committee Specification as a Candidate OASIS Standard.
  60. "Working Draft" is a preliminary version of a Work Product produced by one or more TC Members that has not yet been voted on by the TC and approved as a Committee Specification Draft, Committee Note Draft, or an Errata. Some examples are initial contributions and revisions made by editors or other TC Members.
Dates
Approved: 
Fri, 2017-05-26
Effective: 
Sat, 2017-07-01