Fwd: This TC Workspace and email list is migrating

Hi Norm and all,

It looks like this forwarded message didn't go to the "docbook" list, but only to the "docbook-tc" list.Â (That was a non-standard naming of lists dating back to.. the dawn of DocBook - even before myÂtime with OASIS!)

So yes, this email list will be closing soon, but email service will be continuing with a different list address.

The pattern will be oasis-[tc-shortname]@connectedcommunity.org. I *think* both "docbook" and "docbook-tc" will be set up.

The new system provides a forum-like web interface to engage with "discussions", in addition to delivering email without triggering security filters. The modern designers at HL weren't just thinking of 1990 style listserv technology when they designed their tools.

Many more details will be coming (not from me - I just happened to see your email exchange earlier today), but in the meantime, you may want to start to get familiar with the system, and the new paths to your familiar resources.

As Norm quoted from the auto-reply message:Â

As part of the ongoing OASIS Open migration from Kavi to Higher Logic Thrive, the OASIS managed mailing lists will become unavailable for sending new mail starting sometime in March, 2024. Members can login atÂhttps://groups.oasis-open.org/communities/mycommunitiesÂto access the new Thrive platform and messaging system.

And for your questions:Â Â(please not directly to me - I just do publications these days) :

While we navigate through the early months of this new workspace, the OASIS team has set up a dedicated email for questions. The OASIS team will monitor this account and get back to you as soon as possible.

Please send related to the transition and new workspace to workspace-transition-questions@oasis-open.org

Best regards,

Paul

Please note the new TC Platform Migration Schedule.Â There will be a few days of system downtime as we migrate 20+ years of member created content into a new reliable platform which may impact your TC work schedule over the NEXT 2 WEEKS.

Here's the schedule:

20 - 24 February - TC pages and email lists will be offline.Â Any effort to get to a TC page will meet a splash page blocking further access.Â Email messages sent to any email list will receive an auto reply with advice on when and how to send your message to the new system.

If your committee will meet 20-24 February you'll need to prepare:

- Make sure you have the meeting link, zoom link, teleconference details, etc

- Download all relevant documents ahead of timeÂ

When the system comes back online all legacy document, page, ballot URLs will redirect to the new location which you'll want to bookmark.

The email archives (700k messages) will backfill into the new system over the next few days.Â when that is complete, any old mail archive URLs will redirect to the new location

This transition will provide significant improvements and will change how you interact with your committees and mail lists.Â See below for more information about the changes, the transition schedule and what you can do to help.

Changes to Expect

The new platform combines all the workspace tools youâre using now, but in a modern web environment with a number of new features to improve both your platform user experience and ability to engage with the OASIS community.Â Key features include:

Mail systems that you can depend on!Â The new tools support and comply with major deliverability and anti-spoofing standards.Â This will eliminate many of the sending and deliverability issues your committee may be experiencing

Modern web interface and design for your committee internal work and public presentation of your work

A single combined platform for your Technical Committees, Open Projects, comment and other community engagement mail listsÂÂÂ

All resources created in the legacy Workspace system will be migrated and available cohesively with your new work in the new platform.Â All URL links for assets in the old platform will redirect to the new location

Your Workspace access and community account (used for form submissions, renewal processing etc) will be under a combined access control system and a single set of user credentials.Â

The Transition Schedule

Starting 20 February, there will necessarily be several days of system downtime. During the downtime you will not have access to your membersâ-only web pages or mail lists. The Project admin team will be working with you to ensure no ballots or key milestones will be impacted.Â

ÂPublic resources in key resources - i.e. the published standards on docs.oasis-open.org will remain available.Â

In the next few weeks we will be presenting the new platform and providing training for committee chairs and others who wish to be involved.

When the new system is live, you will want to update your bookmarks and email addresses for this workgroup

Thanks for your patience waiting for this upgrade and during the transition!

Scottâ

ScottÂMcGrath

Chief Operating Officer

OASIS Open

+1 781-929-7308 Mobile

scott.mcgrath@oasis-open.org

www.oasis-open.org

Paul Knight....Document Process Analyst

OASIS...Setting the standard for open collaboration

docbook message

ScottÂMcGrath