Thanks for the feedback, Gary. Seems like this is a good one for the TC to discuss.
From:
Graham, Gary <GGraham@courts.az.gov>
Date: Friday, April 28, 2023 at 11:56 AM
To: McMillan, Jim <jmcmillan@ncsc.org>, Baughman, Philip <Philip.Baughman@tylertech.com>, legalxml-courtfiling (legalxml-courtfiling@lists.oasis-open.org) <legalxml-courtfiling@lists.oasis-open.org>
Subject: RE: ECF 4.1 Discussions
Philip, Jim Mc. and ECF TC,
In Arizona, our understanding is Philp’s option 3, i.e. “Provide neither”.
Documents (and not links) are only provided in NotifyDocketingComplete and NotifyFilingReviewComplete when the document has been “issued” stamped by the court as described below:
SHA-256 Hash
Documents with an “issued” clerk directive, the CRMDE MUST return the document rendition binaries for the issue-stamped document renditions in the NDC. For all other documents that have not been rejected
or marked deficient, the CRMDE MUST produce a SHA-256 hash of the document rendition archived as the court’s official document and return the hash in the NDC.
Arizona’s specification documents also provide:
6.10.7 ecf:DocumentHashText
|
Standard Definition |
A hash of the document as it appears in the court record. This attribute will be populated by either the clerk review process or the court record system. If the latter, then it will be absent
in the RecordDocketingMessage. It will also be absent in callbacks for rejected documents. |
|
AOC Usage Notes |
This element contains the hexa-decimal (lowercase) data type of the SHA-256 hash of the raw
binary content (read: not the Base64 content) of the document rendition. This value is required for all document renditions
except those with a clerk directive of ‘rejected’ or ‘deficient’. |
Clerk Review accepted and filed stamped renditions are not routinely returned in NDC and NFRC. If the filer wants a filed stamped copy then the filer may use GetDocument.
To Philip’s question:
If #3 is an option, what is the value of just providing the hash?
It has been my understanding that the document hash is returned to the filer as a means for the filer to verify that the document rendition accepted/filed in the court is identically the same as the document
rendition submitted.
Gary
From: legalxml-courtfiling@lists.oasis-open.org <legalxml-courtfiling@lists.oasis-open.org>
On Behalf Of McMillan, Jim
Sent: Friday, April 28, 2023 6:17 AM
To: Baughman, Philip <Philip.Baughman@tylertech.com>; legalxml-courtfiling (legalxml-courtfiling@lists.oasis-open.org) <legalxml-courtfiling@lists.oasis-open.org>
Subject: [legalxml-courtfiling] RE: ECF 4.1 Discussions
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Philip – what about the scenario if the reason for the error/return message was a corrupted or missing document?
There would be nothing to link to and of course nothing to send.
Should #3 be an error message or notification document from the court clerk?
Just asking? - Jim M
From:
legalxml-courtfiling@lists.oasis-open.org <legalxml-courtfiling@lists.oasis-open.org>
On Behalf Of Baughman, Philip
Sent: Thursday, April 27, 2023 3:53 PM
To: legalxml-courtfiling (legalxml-courtfiling@lists.oasis-open.org) <legalxml-courtfiling@lists.oasis-open.org>
Subject: [legalxml-courtfiling] ECF 4.1 Discussions
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Hello ECF TC members.
Upon revisiting/reviewing the ECF 4.1 Comment Resolution Log, we’d like to bring one item back to the TC agenda, for clarification:
#27 – NotifyFilingReviewComplete
"The operation MAY return the filed documents or links to the documents but MUST include the [FIPS 180-4] SHA 256 document hash, a condensed representation of a document intended
to protect document integrity."
Does this mean the operation may do any of the following:
1. Provide the documents
2. Provide links
3. Provide neither
If #3 is an option, what is the value of just providing the hash? We suspect #3 is
not an option, in which case we put forth the following for clarification:
"The operation MUST provide any documents relevant to the filing either by including the documents or links to the documents and MUST include the [FIPS 180-4] SHA 256 document hash,
a condensed representation of a document intended to protect document integrity."
Philip Baughman
Director, Product Security
Tyler Technologies, Inc.
www.tylertech.com
