OASIS Board Committee Charters

Executive Committee

Article V. Section 1 of the OASIS Bylaws defines in general terms the role and limitations of the Executive Committee.

The Executive Committee is composed of the Executive Director of OASIS and the Chair, Vice-Chair, Treasurer and Secretary of the Board. The Executive Committee meets prior to regular Board meetings to plan the agenda for those Board meetings. The posting of the agenda to the Board mailing list serves as the minutes of the Executive Committee meeting.

Should the Board assign further duties to this Executive Committee, the Executive Committee will report back to the Board in its next special or regular meeting. [Charter approved 2009-03-26]

Governance Committee

The OASIS Governance Committee is responsible for the maintenance and revision (subject to final approval by the Board of Directors) of the OASIS Bylaws. The OASIS Governance Committee, in conjunction with the OASIS attorney, also advises the OASIS Board of Directors in matters concerning the Bylaws. The Committee will also perform related tasks delegated to it by the OASIS Board of Directors. [Charter approved 2009-09-17]

Finance and Audit Committee

  1. The primary purpose of the OASIS Finance and Audit Committee (FAC) is to advise the Board on financial matters. The FAC enhances Board performance by:
    • increasing the contributions of assigned Board members by concentrating their attention on the financial aspects of board governance, and
    • assuring the remaining members of the Board that there will be independent sources of information and evaluation of OASIS' financial plans and performance.
  2. An adequate system of financial control and reporting is the life support for any corporation. Because financial control and reporting is vital to the corporation's existence, the Board must bear the ultimate responsibility for assuring that the financial system implemented by OASIS management is adequate. The FAC serves as the a direct link between the Board and any independent accounting firm retained to review OASIS' control and reporting system, and additionally reviews the financial aspects of all OASIS programs on a regular basis.
  3. In addition to any duties specifically assigned to it by Board resolution, the FAC will:
    • Recommend the firm that is to serve as independent auditor for the current year and review the estimated fee
    • Review and discuss the audit plan with the auditor
    • Review with the auditors their proposed audit report and management letter, if any, and present the report to the Board
    • As necessary, meet privately with the independent auditor to review the adequacy of OASIS' internal controls and recommend correction action as needed, and
    • Meet regularly with OASIS staff to review the monthly, quarterly and annual financial reports before they are filed with the Board, specifically inquiring as to reports' adequacy and the existence and resolution of any disagreements between OASIS staff and auditors with respect to such reports.
  4. Because of the technical nature of the questions the audit committee is likely to encounter, the committee should include among its members at least one director who is reasonably conversant with accounting principles and practices.
  5. The FAC shall consist of at least two voting members who are currently OASIS Board members, and such members shall be appointed by resolution of the Board. The Executive Director shall also be an ex-officio member of the FAC, but without vote. The FAC shall not make any binding decisions on OASIS but shall solely make recommendations to the Board. Voting members shall be appointed yearly, coincident with the election of Board officers.
  6. The FAC is authorized to seek advice and counsel from other interested parties and invited experts as appropriate. [Charter approved 2009-05-28]

Intellectual Property Rights Committee

The OASIS IPR (Intellectual Property Rights) Committee is responsible for the maintenance of the OASIS IPR Policy, Membership Agreement and relevant OASIS material dealing with the handling of Intellectual Property within OASIS Technical Committees. The OASIS IPR committee, in conjunction with the OASIS attorney, advises the OASIS Board of Directors in matters concerning Intellectual Property Rights. The committee will also perform related tasks delegated to it by the OASIS Board of Directors. [Charter approved 2007-10-26]

Process Committee

The OASIS Process Committee is responsible for the maintenance and revision (subject to final approval by the Board of Directors) of the TC Process policy, Member Section policy, and relevant material dealing with the handling of the work of OASIS Technical Committees and Member Sections. The Process Committee works with staff and members to resolve questions about process and implementation details of the policies under its purview. [Charter approved 2007-10-26]

Staffing Committee

Recognizing that each organization is only as strong as its personnel, the OASIS Staffing Committee (SC) is formed to support the needs of the organization to attract and retain talented individuals who are best suited to meet the needs of our membership. To that end, we will provide general guidance, advice and counsel to the Executive Director in the following areas:

  1. Issues relating to employee compensation, policies and practices;
  2. Creation and review of Executive Director Bonus Objectives;
  3. Selection and hiring of Executive Director and other Executives;
  4. Ombudsman for employee grievances.

In addition, the SC is authorized to seek advice and counsel from other interested parties and invited experts as appropriate. [Charter approved 2008-11-14]