Roll call – Chet Ensign
Meeting Process – TC adheres to policy in https://www.oasis-open.org/policies-guidelines/tc-process ; Roberts Rules of Order
Status of TC – Convener, Zack Schmidt
-New member introductions
-Nominations for Chair and optional Co-Chair of group
-Statements from Nominees
-Vote for Chair and (Co-Chair) of group
New Business
-Vote on TC meeting dates / times - as proposed from eTMF FAQ, first and third Monday of every month at 9am-10am PST; OR - group may select alternate times/dates.
-First tasks and assignments:
-Collaborative web portal to use for project code and meeting items tracking and postings. Select one (like jira, assembla, etc) and source code mgmt.
-Telecon - selection of telecon provider for calls. Suggest freeconferencecall.com since it has wide international coverage. Alternate providers to be considered; note that some members are in other countries such as UK, Egypt, Ukraine. Skype and powwownow.com have been suggested as alternates. Skype has a free conf call service that covers the world, but its free version be limited to 10 callers at once.
-Screen sharing - Selection of free screen sharing app (like Skype, join.me etc) for sharing presentations.
TC Charter - Industry outreach
1) Per TC charter, first step is to conduct outreach to Industry, Gov, Academia engagements to gather eTMF content model and data exchange requirements - 4 week process resulting in needs summary report:
Member Assignments for eTMF outreach
1a) Create list or orgs to contact with contact names, emails
1b) Email template / message - create a general email template for contacting groups
1c) Survey / questions to be asked of orgs re: eTMF standards participation
1d) Email campaign - discuss who will send out the email and date to be sent (email from Oasis?)
Assign tasks to members and due dates
Draft agenda for next meeting
-Roll call
-Tasks Status
-New Business
Q&A
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First Meeting - eTMF Standard TC (Conference Call)