Checklist for Submitting TC Admin Requests

When submitting TC Admin requests, TC chairs and editors are advised to adhere to the following requirements:

  • Ensure that all motions voted on by the TC to approve Working Drafts as Committee Specifications/Note Drafts are clearly recorded in the TC meeting minutes.

    For example:

    “Motion: The OASIS XYZ TC shall approve ABC Profile Version 1.0 Working Draft 07 and its associated artifacts packaged together in http://www.oasis-open.org/committees/download.php/39296/XYZ07.zip as OASIS ABC Profile v1.0 Committee Specification Draft 01 and direct the Chair to
    submit this Working Draft to TC Administrator for creation and upload as soon as practicable. Motion made by Bob Smith. Seconded by Shirley Jones. 7 votes in favor, 1 abstention, no votes opposed. Motion passes.”

  • Include the URI to the zip file or unique archive containing all component materials approved by the TC in your TC Admin request. (Note that the archive must include editable source format files and all component files that are part of the Working Draft.)

  • Ensure your TC Admin request includes a link to the ballot or to the minutes where the motion and approval were made as well as the same URI for the zip file or archive approved.

    TC Admin cannot accept requests that reference minutes citing earlier meetings where drafts were approved. TC Admin cannot accept requests that provide a Working Draft URI that differs from the one voted on by the TC.

  • Complete your Working Draft before voting on it.

    TC Admin cannot accept submissions that are incomplete or contain contingencies, e.g., “This document has been approved by the TC contingent on links being fixed.”

  • Notify TC Admin immediately if you need to make changes or corrections after submitting a Working Draft to TC Admin. Staff will help you coordinate next steps. You’ll need to create a new, complete, numerically incremented Working Draft and hold another TC vote to approve it.

    Per OASIS TC Process rules, TC Admin cannot accept requests to replace portions of a submitted Working Draft with replacements.

    If an OASIS staff person has not yet been assigned to your request and started work on the draft, TC Admin can update the existing request with the new Working Draft. If a staff person has been assigned to the ticket and work has begun, a new request must be entered.

The TC Process rules are in place to ensure that the integrity and quality of your work is unassailable. Following the steps outlined above helps ensure that your Committee Specifications, Committee Notes or OASIS Standards are the unalloyed work of your TC and that their quality and integrity cannot be called into question.

For more information, contact TC Admin.